Key Contacts

The directory below provides contact information for the dean's office leadership team and the administrative units associated with the dean's office.

To find individual contacts within the academic units of Arts & Science, please refer to the U of T Directory.

 

Academic Human Resources

The University of Toronto is committed to recruiting and retaining outstanding faculty members and academic staff. The Academic Human Resources Office provides support and expertise to academic units on the interpretation and application of policies and procedures governing academic appointments.

The Academic Human Resources Office supports academic administrators and their staff on the full spectrum of Academic HR matters, including recruitment, appointments, tenure, continuing status, promotion, leaves, workload, PTR and retirement. This office also supports academic units in respect of academic unionized employee groups including teaching assistants and course instructors (CUPE 3902, Unit 1), sessional lecturers and writing instructors (CUPE 3902, Unit 3), postdoctoral fellows (CUPE 3902, Unit 5) and those engaged in teaching, demonstrating, tutoring, marking/grading, and/or language instruction in the International Foundation Program and International Summer Academy at New College (CUPE 3902, Unit 6).

If you have any questions or concerns related to the academic staff in your unit, please feel free to contact your Academic Human Resources Officer. To access the Academic HR documents and materials, please visit the Academic HR SharePoint site.

 

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Administrative Human Resources

The University of Toronto is able to realize its teaching, learning and research mission with the support and involvement of our highly capable professional, managerial, administrative and technical staff. The retention and recruitment of excellent staff, in combination with ongoing professional development, are key to our staff having satisfying, progressively more responsible and fully engaged careers at the University of Toronto and enabling them to contribute significantly to the University’s achievement of its goals.

The Faculty of Arts & Science is committed to recognizing administrative staff as partners in the academic enterprise. The Administrative Human Resource Services Office is responsible for providing a full range of administrative human resource services to Arts & Science academic administrators, managers and staff. We provide information for non-unionized staff employees (Confidential, Professional/Managerial, Advancement professionals, Research Associates and Senior Research Associates) and unionized staff employees (CUPE 3261 Full-Time and Part-Time and United Steelworkers-Staff (USW) Appointed and Casual).

The Administrative Human Resources group is responsible for providing a full range of human resource services to the Faculty of Arts & Science academic administrators, managers, faculty members and staff. If you have questions or concerns related to your employment, please contact your Human Resources Consultant.

 

 

 

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Advancement

The Executive Director of Advancement has oversight of two key functions: philanthropy and stakeholder relations in support of the faculty’s and its units’ academic priorities. To facilitate these efforts, the A&S Advancement team engages in the cultivation and stewardship of lifetime interactions with alumni and friends, raising awareness amongst current and prospective stakeholders about the value of investing in the faculty.

Staff have responsibility for fundraising, alumni engagement, advancement communications and special events. The office works collaboratively with the Vice-President, Advancement and the Division of University of Advancement (DUA) to ensure alignment and consistency with the overall goals of the University.

 

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Communications & Public Affairs

We love to tell stories that promote the strengths and achievements of our community. Communications & Public Affairs develops communication plans and strategies to support the strategic goals of the Faculty of Arts & Science. We promote the faculty’s reputation via internal and external media. Areas of focus include Arts & Science news and media relations, marketing and design, digital content management and website development.

A&S events are promoted on the faculty website — units can use this form to submit events for consideration.

 

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Dean and Leadership Team

General inquiries relating to the Office of the Dean may be directed to dean.artsci@utoronto.ca.

The Office of the Dean provides overall administrative leadership for the faculty. As defined by University policy, the Dean is the chief executive officer responsible for budget, administration, and academic appointments. The Dean is responsible for leading the formulation of academic priorities and plans, and for ensuring their effective implementation. Academic leadership in the faculty is also provided by seven Vice-Deans and three Associate Deans in the following portfolios: Academic Operations; Academic Planning; Faculty & Academic Life; Graduate Education; Undergraduate; Research & Infrastructure; Student Affairs; Teaching & Learning; Unit-Level Reviews.

The dean welcomes every opportunity to connect with our community, but her schedule and various commitments limit her ability to attend every function. The information that you provide will help us assess your request and better determine the dean’s availability. For any proposed event, please fill out this form at least 8 weeks in advance. If you have any questions, please contact dean.artsci@utoronto.ca.

 

Vice-Deans

 

Associate Deans

 

Executive Assistants

 

Portfolio Supports

 

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Equity, Diversity and Inclusion (EDI)

The Equity, Diversity and Inclusion (EDI) office develops and implements initiatives aimed at advancing equity, diversity and inclusion within the learning and working environments across the Faculty of Arts & Science. In collaboration with staff and academic administrators in the Office of the Dean, Human Resources offices and various academic units, the EDI office builds professional development, educational and mentorship initiatives for all levels of the Arts & Science community. It also provides strategic guidance and advice to the Dean’s executive team on matters of policy interpretation and practice concerning accessibility, diversity, equity, inclusion, freedom of speech and freedom of expression for staff, students, faculty members, student associations or clubs and visitors.

 

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Experiential Learning and Professional Development

Experiential Learning and Professional Development supports the planning, development, implementation, operation, successful management and evaluation of experiential learning, professional development, upskilling and lifelong learning initiatives within the Faculty of Arts & Science. It provides support to departments and programs in the:

• development and delivery of experiential learning opportunities, including undergraduate and graduate curricular experiential opportunities, co-op and internships, research and international opportunities, and co-curricular career-engaged learning initiatives.
• development and delivery of not-for-credit opportunities, including micro-credentials, certificate and other upskilling and student success programs, including initiatives targeted at current undergraduate and graduate students, alumni, industry partners and/or the broader community.
• development and delivery of support services to graduate students aimed at promoting excellence in graduate professional development and academic success.

The unit comprises the:

• Office of Experiential Learning & Outreach Support
• Office of Graduate Professional Development & Student Success
• Office of Professional & Lifelong Learning

 

Office of Experiential Learning & Outreach Support

Curricular Experiential Learning Supports

 

Arts & Science Internship Program (ASIP)

 

ASIP Employer Relations & Operations Team

 

ASIP Student Learning & Professional Development Team

 

Office of Professional & Lifelong Learning

 

Office of Graduate Professional Development & Student Success

 

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Faculty Budget, Planning & Finance

The Faculty Budget, Planning & Finance Office provides strategic and operational advice on the financial and budget management of the faculty, as well as internal institutional/faculty research data. The Office models, plans and implements the faculty’s operating budget and provides faculty-wide support and advice on the management of research, restricted and trust funds; financial analyses and forecasting; strategic planning and budget analysis; policy compliance and develops and delivers finance and business training seminars for A&S academic administrators and administrative staff.

The Faculty Budget, Planning & Finance Office is also the business support unit for the decanal portfolios and provides business support services to all of the faculty’s units. In addition, the Office provides institutional/faculty/unit data, analyses and web-based custom visualizations to support academic and strategic planning.

 

Business Administration, Accounting & Payroll Unit

 

Business Analytics Unit

 

Business Services Unit

 

Faculty Budget & Finance Unit

 

Graduate Administration Unit

 

Planning, Data and Analysis Unit

 

Research & Restricted Accounting Unit

 

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Faculty Registrar & Undergraduate Academic Services

The Office of the Faculty Registrar and Undergraduate Academic Services handles the full range of undergraduate registrar functions for the faculty: recruitment, admissions, transfer credit, registration, timetabling, room bookings, course enrolment, final exams, final course marks and degree assessment, as well as student success programming. The Office works with the College Registrars and academic units to coordinate student advising and the consistent application of rules and procedures across the faculty.

The Faculty Registrar has a broad role to coordinate the implementation of University and faculty policies, and to facilitate the intersection of our students' academic and co-curricular lives.

 

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Governance Office

The Faculty Governance office consists of three sub-units, including Student Academic Integrity (SAI), Petitions, and Governance. The SAI and Petitions units handle a high volume of academic integrity and petitions cases, while the governance unit facilitates the academic change process for the faculty, and conducts the business of faculty council.

Faculty Governance & Curriculum Services

 

Student Academic Integrity

 

Petitions & Appeals

 

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Health & Safety

The Faculty’s Health and Safety Office is embedded in the faculty, focused on the needs of the faculty and working collaboratively with the University’s central Environmental Health & Safety Office. Our Health and Safety team aims to ensure the faculty’s compliance with governmental health and safety legislation, as well as the University’s safety policies and standards.

Our Health and Safety team works with administrative leaders to develop a strong health and safety culture across their units. Information dissemination, training sessions, committee participation, incident follow-up and workplace audits are used to foster safety awareness and best practices. The due diligence activities are designed to ensure that the University takes every reasonable precaution to safeguard the health and safety of faculty members, students, staff and visitors.

 

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Information & Instructional Technology

Faculty IT support is fulfilled by three key groups:

• Central University Information Technology Services (ITS) for student, faculty and staff members institutional wireless and email (@utoronto.ca) and enterprise applications.
• A&S divisional Information & Instructional Technology (IIT) services including day-to-day support for numerous units (humanities, social sciences, centres, schools, institutes), faculty coordination for organizational (ITS) technology initiatives such as Microsoft 365, division-wide technology initiatives as well as ongoing support for UTORMFA token, VoIP/Microsoft Teams Phone, etc.
• Existing departmental (local) IT support.

IT Support Contact Information Summary

A&S Students:

• For Quercus and all other technology support, contact the Information Commons Help Desk at: help.desk@utoronto.ca.
• For more details, visit the Info Commons Help Desk.

A&S Faculty and Staff Members:

• General central support: For e-mail (@utoronto.ca) and institutional wireless support, please contact the Information Commons Help Desk as noted above.
• Central application support: For ESS, AMS, Student Information Systems/ROSI support visit Enterprise Applications and Solutions Integration (EASI).
• Instructors:
  • For digital teaching and learning support, visit A&S Teaching & Learning.
  • For Quercus (LME) support, email the Arts & Science Teaching Technology Support team at teachinglearning.artsci@utoronto.ca.
• For all other day to day IT support (your computers, printers, servers etc.), contact your local IT department or Information & Instructional Technology (IIT) at: iit@artsci.utoronto.ca.

Please Note:

• Faculty-wide UTORMFA token and Microsoft Teams Phone/VoIP support is provided by IIT. Feel free to contact us directly versus your local IT department.
• If you’re unclear about where to go for help, contact IIT for assistance finding the right support team. We are happy to help.

Contact Information

 

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Infrastructure Planning

The Office of Infrastructure Planning is responsible for developing strategic physical space services and solutions such as space planning, design and implementation of renovations and new builds for academic and administrative units within the faculty. Staff provide leadership, expertise and assistance on a broad range of activities including university facilities planning, design development, project management, and occupancy coordination for renovation and new building projects.

Preparing space assessments is a core function of the Office: the process is iterative and provides an ideal opportunity to engage units about their space. The final product is a robust document which informs the Office’s project work. Staff liaises with the University’s Facilities Management team to address long-standing concerns to ensure action plans are in place.

This office collaborates with the many university groups and consultants that have a role in planning and construction, such as Campus and Facilities Planning, Facilities and Services, Project Management, Property Management, Design and Engineering and Environmental Health & Safety and guides the process to ensure coordination between the various groups and achievement of overall project objectives.

 

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Office of High Risk, Faculty Support & Mental Health

The Office of High Risk, Faculty Support & Mental Health provides guidance and support to the faculty's academic and administrative units on matters related to crisis and issues management and coordinates the development and implementation of faculty-wide issue management and mental health awareness. Members of the Office serve as system navigators that assist members of the Arts & Science community who are experiencing challenge, difficulty and adversity to get connected to appropriate and timely resources and supports.

 

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Research Services

The Office of Research Services supports the growth and expansion of funded research, scholarly and creative activities in Arts & Science. Our goal is to help researchers access the resources and supports that are needed to conduct world-class cutting-edge research, and to promote the research excellence of A&S research community members.

 

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Teaching & Learning

The A&S Teaching & Learning team offers a range of services to support the development and delivery of teaching and learning activities in the Faculty of Arts & Science. The team offers consultations with instructors and units on all aspects of teaching and learning, including:

• course development, organization, and delivery
• assessment and activity design
• strategies for hybrid and online courses
• educational technologies, including Quercus
• teaching awards and grants,
• academic integrity, and more.

In addition the team provides help with Quercus and other educational technology tools, runs the A&S Digital Teaching & Learning Studio, a free service for A&S instructors interested in video and audio projects, and facilitates regular pedagogical workshops and programming.

 

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