If your petition was refused, you are eligible to appeal that decision if you meet one of the following criteria:
- You have new information or documentation to provide in support of your request
- You believe a procedural error or irregularity occurred in the petition process
An appeal is similar to a petition, as it contains the following:
- A personal statement which outlines the reason for the appeal and outlines your extenuating circumstances noted in the original petition
- New documentation in support of your extenuating circumstances or a procedural error
It is strongly advised that you discuss your appeal with an academic advisor at your College Registrar’s Office. They will be able to walk you through the deadlines, processes and necessary documentation and help you put together the strongest appeal possible.
Appeal Due to New Information
If your petition or appeal was refused and you have relevant new information or documentation to provide in support of your request, you may wish to appeal the decision.
The table below provides some examples of important considerations when appealing based on new information. This is not an exhaustive list, and you should consult with an academic advisor at your College Registrar’s Office for the best guidance on submitting an appeal.
Note that following the suggestions below and/or those of your College Registrar’s Office do not guarantee a successful outcome to your appeal. All appeals are reviewed on their own merits on a case-by-case basis.
| Reason Petition Was Denied | Things to Consider in Your Appeal Based on New Information |
|---|---|
| Your late withdrawal without academic penalty petition was refused because the course was completed (i.e., you completed the final piece of term work). |
An appeal should contain at least the following:
|
| Your one-year lift of suspension petition was refused because you provided only a personal statement. |
An appeal should contain at least the following:
|
| Your term work extension petition was refused — even though you provided a personal statement and supporting documentation — because you have completed little to no term work in the course. |
While you do have the option to appeal, you will need to explain how you can pass the course with so little work done. In this case, the petition decision may have also advised you to consider other options such as a late withdrawal. If you still wish to proceed with the appeal, make sure your appeal contains at least the following:
|
Appeal Due to Error in Process
If your petition or appeal was refused, and you believe that an error was made in the petition consideration or process, you should first speak to an academic advisor in your College Registrar’s Office. They can help you navigate the steps that were taken and determine where an error may have been made.
When appealing based on a perceived error in the previous process, it is important to be very clear in your appeal statement. Your statement should include the following:
- A reiteration of the original or previous request
- An outline of where or how you believe that an error took place
- Any supporting documentation (e.g., email correspondence, a URL to a particular policy, etc.)
Levels of Appeal
For Arts & Science students, there are three levels in the appeals process. If your petition is refused, you can appeal through the levels in sequence.
| Appeal Level | Appeal To |
|---|---|
| First |
Committee on Standing (Faculty of Arts & Science) Note: First-level appeals can be reviewed either by the Faculty of Arts & Science petitions unit on behalf of the Committee on Standing or by the Committee on Standing, depending on the nature of the request. |
| Second | Academic Appeals Board (Faculty of Arts & Science) |
| Third | University’s Academic Appeals Committee (U of T, Appeals Discipline and Faculty Grievances, Office of the Governing Council) |
Appeal to Committee on Standing Through Your College
If your initial petition request is refused, you may appeal directly to the Committee on Standing.
The Committee on Standing is made up of faculty members, college registrars and undergraduate students and is chaired by an associate dean or vice-dean. Appeals reviewed by the Committee on Standing do not contain any student identifying information, such as name, student number and gender.
If you wish to submit an appeal, contact your College Registrar’s Office to start the process. The appeal should include a personal statement and relevant supporting documentation. You can scan or take a photo of your appeal documents and email them to your College Registrar’s Office to include in the appeal request.
You have 90 days from the date of the petition refusal to submit an appeal to the Committee on Standing. Appeals submitted after the 90-day deadline will be refused, unless you submit compelling reasons for missing the deadline. If there is a compelling reason for lateness, the appeal should include an explanation for lateness in the personal statement and relevant supporting documentation. You can calculate your appeal deadline using the Appeal Deadline Calculator.
The outcomes of an appeal are similar to the possible outcomes for petitions. Please see the list of possible outcomes. If you have any questions about your appeal decision, you are strongly encouraged to seek academic advising from your College Registrar’s Office.
Appeal decisions will be emailed to your UTmail+ email address. The petitions unit endeavours to issue appeal decisions within 12 weeks. However, for cases that need a full Committee on Standing meeting, appeal decisions may take longer.
Appeal to Academic Appeals Board
If your first appeal was denied by the Committee on Standing, you may appeal to the Academic Appeals Board. This is the last level of appeal within the Faculty of Arts & Science.
The Academic Appeals Board is made up of faculty members and undergraduate students and is chaired by a faculty member. This board is made up of entirely different members than the Committee on Standing. This board does not meet regularly, and hearings are scheduled as needed after a second appeal has been received from a student.
If you wish to submit an appeal to the Academic Appeals Board, contact your College Registrar’s Office to start the process. The appeal should include a personal statement and relevant supporting documentation. You can scan or take a photo of your appeal documents and email them to your College Registrar’s Office to include in the appeal request.
The chair of the Committee on Standing will appear before the Academic Appeals Board to represent the Committee on Standing and explain the reason for its decision regarding both the petition and first-level appeal. At this second level of appeal, you are strongly encouraged to attend the hearing to present your case to the board.
You are welcome to bring someone along for support, such as a friend, academic advisor or even a lawyer. The Academic Appeals Board hearing is a chance for the members to hear from you to better understand your case and decide based on that discussion, in addition to the documentation provided.
You have 90 days from the date of the Committee on Standing's refusal to submit an appeal to the Academic Appeals Board. Appeals submitted after the 90-day deadline will be refused, unless you submit compelling reasons for missing the deadline. If there is a compelling reason for lateness, the appeal should include an explanation for lateness in the personal statement and relevant documentation. You can calculate your appeal deadline using the Appeal Deadline Calculator.
You will receive a potential date for the board hearing at least four weeks in advance. Once the date is confirmed, a package containing all appeal and petition documents will be shared electronically with you and the board members. With your package, you will also receive a cover letter outlining some important deadlines, an appeal hearing tip sheet and the Academic Appeals Board terms of reference. It is important that you review the package carefully and adhere to the deadlines. For example, there is a date by which you must notify the Faculty of Arts & Science petitions unit if you are providing additional information and a date by which you must notify the unit if you will be bringing someone with you to the hearing.
Like all levels of appeal, the provision of new information is an important factor of an appeal. It is important to be thorough and document your circumstances in your submission. During the appeal hearing, be candid and present clearly what circumstances impacted you. Ultimately, the board’s questions and appeal decision are based both on your submitted documents and what they learned from you at the hearing.
If you have any questions about your appeal decision, you are strongly encouraged to seek academic advising from your College Registrar’s Office.
Appeal decisions will be emailed to your UTmail+ email address. Normally, the board will meet within 45 days of the petitions unit receiving your second-level appeal. You will receive a formal decision letter via email within ten business days of the hearing. This letter will convey reasons for the board’s decision.
Appeal to Academic Appeals Committee
If your second-level appeal has been denied by the Academic Appeals Board, you may appeal to the Academic Appeals Committee of the Governing Council. This is the final level of appeal.
If you wish to learn more about appeals to the Academic Appeals Committee, visit the Academic Appeals page on the U of T Office of Appeals, Discipline and Faculty Grievances website. The How To File an Appeal section will provide you with specific information on how and where you file an appeal to the Academic Appeals Committee.
If you initiate such an appeal, you will receive detailed information and guidance formally from the staff of the Office of Appeals, Discipline and Faculty Grievances. Students sometimes seek legal assistance at this level of appeal, although it is not mandatory. If you decide to obtain legal representation, consider Downtown Legal Services as a potential resource.
You have 90 days from the date of the Academic Appeals Board’s refusal to submit an appeal to the Academic Appeals Committee of the Governing Council. Consult the Academic Appeals website to review information around lateness.
Visit the Academic Appeals website for more information on when and how students will receive the decision of the Academic Appeals Committee.
If you have questions about your appeal decision, you are strongly encouraged to seek academic advising from your College Registrar’s Office.