Fees & Refunds

Fees Payment

After you enrol in courses, your fees are calculated based on a variety of factors that are explained below. To complete your registration in a given session, you have to pay at least the minimum first installment of your fees (or officially defer them) by the payment deadlines. You can view your minimum payment to register by accessing your invoice on ACORN.

It is important to remember that if you don't pay or defer your fees by the payment deadline, you may be removed from your courses.

Session Deadline to pay or defer fees
Summer April 23, 2019
Fall/Winter August 28, 2019

 

You can view your fees invoice and account balance on ACORN on July 15, 2019. Once you have your invoice, you can pay your fees at a bank or through online or telephone banking.

On ACORN, you can defer payment of your fees if you applied for OSAP or government financial aid by the deadline and cannot pay the required fees before receiving your funds.

After you have paid your fees, you can check your registration status in ACORN.  Your registration status is displayed under "Academics" on the Home/Dashboard page after you log in. 

  • Registered: This means your registration is complete.
  • Invited: This means your registration is not complete and you may be removed from courses after August 28, 2019.
  • Financially Cancelled: This means your registration has been cancelled.

If you enrol in courses for the first time after the payment deadline, pay your fees and present proof of payment to your College Registrar's office immediately. A late registration fee will be charged.


Fees Calculation and Assessment

There are different factors that contribute to how your fees are calculated. This includes the number of courses you are enrolled in, the date you dropped any courses and incidental and ancillary fees.

The following information applies to all programs except deregulated programs. Students enrolled in deregulated programs (Rotman Commerce, Bioinformatics & Computational Biology, Computer Science and Data Science) should scroll down to the Deregulated Fee Programs.

Fee amounts are listed on the Office of Student Accounts website.

Fall/Winter Session Fees

For the Fall/Winter session, there are two types of fee assessment methods. The type of fees you are charged depends on your course load in this session.

  • Program fee: A flat fee for studies in the Fall/Winter session. The Program Fee is charged to students whose Course Load Count is between 4.0 - 6.0 FCEs.Note: All students are initially charged a Program Fee, regardless of course load.
  • Course fees: Fees assessed on a course by course basis. Course Fees are charged to students whose Course Load Count is 0.5 to 3.5 FCEs. When a course is added, the course fee is charged immediately. When you cancel courses, refunds for the cancelled courses are calculated based on the refund schedule.

Summer Session Fees

During the Summer session, Arts & Science tuition fees are charged on a per-course basis. This means that you are charged fees for each course separately and refunds for cancelled courses are calculated based on the refund schedule for the summer session.   

The calculation of your course load includes your F, Y and S section code courses in the Fall/Winter term. This means that courses you are enrolled in during the Fall and Winter terms will be included in the count, even if you have not started the Winter term yet.

You can add and cancel courses and make changes to your course load but it will not affect your course load count for fees assessment until the following dates: 

  • September 18, 2019: Deadline to add F and Y courses. The Faculty will count and lock your F and Y course enrolments for the year. Even if you cancel a course after this deadline, the course will be counted in your Course Load Count when tuition fees are assessed.
  • January 19, 2020: Deadline to add S courses. The Faculty will count and lock your S course enrolments for the Winter term.

The following formula is to determine your Course Load Count: F + Y courses (as of September 18, 2019) + S courses (as of January 19, 2020) = Course Load Count for tuition assessment purposes

  • If your course load count is 4.0 credits or more, you will be charged the Program Fee.
  • If your course load count is 3.5 credits or fewer, you are eligible for Course Fees. See below for instructions on changing your fees assessment.

After January 19, 2020 (the last day to add S courses), all eligible students will be reassessed to Course Fees automatically. If a student's fees are changed from Program Fees to Course Fees, that student's academic fees will be amended retroactively. Any service charges that were applied to outstanding program fees, however, will remain.

If you plan to take 3.5 FCEs or fewer in the Fall/Winter Session, you may be eligible to pay Course Fees. To request a change of your fee assessment from Program Fee to Course Fees, go to the Faculty’s Online Services Website at least one day after you have enrolled in courses on ACORN. The website will remain operational until January 19, 2020, at which point, the Faculty will change all eligible students to Course Fees.

Changing from Program Fee to Course Fees means that ACORN will only allow you to enrol in up to 3.5 FCEs (see important note below). If you change your mind after having switched to Course Fees and want to enrol in more than 3.5 FCEs, you will need to contact your College Registrar’s Office to have your fees reassessed back to the Program Fee. It's best to remain as a Program Fee student if you're not sure yet how many courses you will take. It is important to remember that your Program fees will be automatically adjusted after January 19, 2020 if you qualify for Course Fees.

Once you are reassessed to Course Fees, you will be charged for each individual course you enrol in. If you cancel a course, you may be entitled to a full or partial refund depending on the course cancellation date. For more information on Course Fee refunds, visit the Fees Website

Important: If you are reassessed to Course Fee and you cancel F or Y courses after the F/Y lock date, the cancelled course(s) are still included in your Course Load Count (see above.) ACORN will allow you to enrol in up to 3.5 courses at any one time. Therefore, if you subsequently add S courses that will bring your overall Course Load Count to 4.0 FCEs or more, your fee status will be changed back to Program Fee even though you are technically enrolled in 3.5 or fewer. It is very important that you consult your College Registrar’s Office before you make such changes as the change will result in a significant increase in your tuition fees for the year.

Compulsory fees for registration consist of tuition, incidental and ancillary fees. The tuition fee portion is assessed as described in the section above. Incidental and ancillary fees for all Arts & Science students are calculated based on a student's attendance status in Full-Time (3.0 to 6.0 FCEs) or Part-Time (0.5 to 2.5 FCEs) studies. Some incidental fees are optional and students may choose to opt-out of those fees. Please view the Compulsory Non-Academic Incidental Fees & Ancillary Fees policies for more details.

The Office of Student Accounts, also referred to as The Fees Office, is responsible for your tuition and ancillary fees, processing payments, issuing refunds and applying service charges. For detailed information about fees and refunds, visit the Office of Student Accounts.


Deregulated Fee Programs

If you're enrolled in a deregulated fee Program, you must pay deregulated academic fees until you complete all courses taken in the Faculty of Arts & Science (which may include those taken after your Program requirements have been completed). Enrolment in these Programs means that you will be charged the academic fees which are associated with the Programs.

Academic Fees Assessment

Fall/Winter Session Fees

After you are enrolled in a Rotman Commerce Specialist, your Fall/Winter session fees will be calculated by one of two assessment methods:

  • If your course load is 3.0 FCEs or more by the last day to add F/Y courses, you pay a Program Fee. The fees apply to the Fall-Winter Session regardless of when the courses are taken (Fall, Winter or both).
  • If your course load is 2.5 FCEs or fewer by the last day to add F/Y courses, your fees will be calculated on a Course Fee basis. The course fee for 1.0 FCE is calculated as 1/5 of the Program Fee.

Students are charged deregulated academic fees as soon as they are officially enrolled in a program which is associated with that type of fee. The normal entry point into a program is at the end of the session in which you complete your fourth full-course equivalent (FCE).

If you are invited to, and enrol in, a Rotman Commerce Specialist at a later point in your studies, you will be charged retroactively for all courses taken after the session in which you earned your fourth FCE.

Students admitted with transfer credits will be charged the deregulated academic fee immediately if 4.0 or more FCEs in transfer credits are granted. If transfer credits assessed are less than 4.0, the deregulated program fee will be assessed at the normal entry point into the program.

Summer Session Fees

Summer Session fees are calculated on a Course Fee basis. The academic fee of each summer FCE is 1/5 of the program fee for the following Fall/Winter Session. 

Arts & Science students who are enrolled in a Rotman Commerce program have a different fee structure than Arts & Science students enrolled in other programs. If you are registered in the summer session and are invited to, and enrol in, any Rotman Commerce Specialist program for the first time in July or later, you will be charged retroactively for all courses taken after the session in which you earned your fourth FCE. If you are a newly-admitted first-year student and take Summer courses prior to beginning your Rotman Commerce Specialist program in the following Fall term, you will not have your Summer tuition retroactively re-assessed to deregulated fees. If you are not a newly-admitted first-year student, retroactive fees for the Summer may apply. This revision will be a recalculation of your current and previous fees based on the higher charges for these programs.

Note: Please determine your new fees before enrolling in a program if you enrol in July or later. Visit the Student Accounts website for fee information. 

If you have questions about how your fees are calculated, contact:

Changing from Program Fees to Course Fees

Up  until the last day to add F and Y section code courses (September 18, 2019), if you add and cancel courses, the fees assessment method (either Program Fee vs. Course Fees) is automatically adjusted on ACORN according to your course load. After this date, your fees assessment status in the Fall/Winter Session is locked. If your course load is 3.0 FCEs or more after this date, you will be charged the Program Fee; if your course load is 2.5 FCEs or fewer, you will be charged Course Fees and the number of courses you may enrol in is limited to 2.5 FCEs on ACORN.

If you decide to add or cancel enough courses to change your fees assessment (Course Fees or Program Fee) before the last day to add S section code courses in January, you will need to consult the Rotman Commerce Program Office to have your status manually changed on ACORN and your fees adjusted accordingly. Any changes made after this date will not affect your fees calculation for the year. It's always best to determine at an early stage how many courses you want to take. Because of the way the refund schedules work, changes from Program Fee to Course Fees after September 18, 2019 will result in a higher fee assessment than if you started the session as a Course Fee student with the same course enrolment.

Important: If your fees are assessed on a per-course basis, and you cancel courses after the deadline to add F and Y courses, the cancelled course(s) will be included in your overall course load count. ACORN will allow you to enrol in up to 2.5 courses. Therefore, if you subsequently add S courses that will bring your overall course load to 3.0 credits or more, your fee status will be changed back to the Program Fee even though you are technically enrolled in 2.5 or less. It is very important that you consult the Rotman Commerce Program Office before you make such changes as the change will result in a significant increase in your tuition fees for the year. 

Incidental and Ancillary Fees

Compulsory fees for registration consist of tuition, incidental and ancillary fees. The tuition fee portion is assessed as described in the section above. Incidental and ancillary fees for all Arts & Science students are calculated based on a student's attendance status in Full-Time (3.0 to 6.0 FCEs) or Part-Time (0.5 to 2.5 FCEs) studies. Some incidental fees are optional and students may choose to opt-out of those fees. Please view the Compulsory Non-Academic Incidental Fees & Ancillary Fees policies for more details.

Withdrawing from the Program

If you are currently enrolled in a Rotman Commerce program and you withdraw from the program by the following deadlines, your deregulated tuition fees for the relevant academic session will be changed to non-deregulated fees.

Withdrawal Deadlines for Fall/Winter Session:

  • September 18: 2019 - If enrolled in at least one F/Y section code course in the 2019-2020 Fall/Winter Session

  • January 19, 2020 - If enrolled in only S section code courses in the 2019-2020 Fall/Winter Session

Withdrawal Deadlines for Summer Session:

  • May 12, 2019 - If enrolled in at least one F/Y section code course in the 2019 Summer Session

  • July 8, 2019 - If enrolled in only S section code courses in the 2019 Summer Session

Note: If you withdraw from a Rotman Commerce program, you will be required to cancel all 200+ RSM courses. If you do not do so, you will be removed from the courses.

Note: You must not enrol in one of these Programs prior to June. If you do so, you will not be eligible to have retroactive charges for the summer session reversed if you subsequently decide to withdraw.

If you are enrolling in a Rotman Commerce Specialist program for the first time this year, you will be charged retroactively for all sessions in which you enrolled in courses beyond your fourth full-course equivalent. If you are a newly-admitted first-year student and take Summer courses after your first Fall/Winter Session (prior to beginning your Rotman Commerce Specialist program in the following Fall term), you will not have your Summer tuition retroactively re-assessed to deregulated fees. If you are not a newly-admitted first-year student, retroactive fees for the Summer may apply. If you withdraw from the program, the deregulated fees for those sessions may be completely reversed if the withdrawal occurs by the following deadline:

  • Summer Session: If you enrol into the program during the summer session (July to September), and you withdraw from the program by December 4, 2019, any retroactive charges on your account will be reversed.
  • ‘Current’ session fees will be readjusted according to the dates listed above for students currently enrolled in a Rotman Commerce program.

Academic Fees Assessment

Fall/Winter Session Fees

Your Fall/Winter Session fees will be calculated as described in the Fees Calculation and Assessment section above.

Students are charged deregulated academic fees as soon as they are officially enrolled in a program which is associated with that type of fee. The normal entry point into a program is at the end of the session in which you complete your fourth full-course equivalent (FCE).

If you are invited to, and enrol in, the Computer Science Specialist/Major or Data Science Specialist or Bioinformatics & Computational Biology program at a later point in your studies, you will be charged retroactively for all courses taken after the session in which you earned your fourth FCE.

Students admitted with transfer credits will be charged the deregulated academic fee immediately if 4.0 or more FCEs in transfer credits are granted. If transfer credits assessed are less than 4.0, the deregulated program fee will be assessed at the normal entry point into the program.

Summer Session Fees

Summer Session fees are calculated on a Course Fee basis. The academic fee of each summer FCE is 1/5 of the program fee for the following Fall/Winter Session. 

If you are enrolled in Summer Session courses and enrol in a Computer Science Specialist/Major or Data Science Specialist or Bioinformatics & Computational Biology program for the first time in July or later, your summer fees will be reassessed and calculated at 1/5 of the Program Fee for each FCE. Check ACORN for your adjusted balance after you have enrolled in the Program—pay this amount as soon as possible, even if the amount does not agree with the amount you originally viewed on ACORN.

The deregulated academic fee schedule for the Fall/Winter session can be found on the Student Accounts website.

Incidental and Ancillary Fees

Compulsory fees for registration consist of tuition, incidental and ancillary fees. The tuition fee portion is assessed as described in the section above. Incidental and ancillary fees for all Arts & Science students are calculated based on a student's attendance status in Full-Time (3.0 to 6.0 FCEs) or Part-Time (0.5 to 2.5 FCEs) studies. Some incidental fees are optional and students may choose to opt-out of those fees. Please view the Compulsory Non-Academic Incidental Fees & Ancillary Fees policies for more details.

Withdrawing from the Program

If you are currently enrolled in a Computer Science Specialist/Major, Data Science Specialist or Bioinformatics & Computational Biology Specialist and you withdraw from the program by the following deadlines, your deregulated academic fees for the relevant academic session will be changed to non-deregulated fees. 

Withdrawal Deadlines for Fall/Winter Session:

  • September 18, 2019 - If enrolled in at least one F/Y section code course in the 2019-2020 Fall/Winter Session

  • January 19, 2020 - If enrolled in only S section code courses in the 2019-2020 Fall/Winter Session

Withdrawal Deadlines for Summer Session:

  • May 12, 2019 - If enrolled in at least one F/Y section code course in the 2019 Summer Session

  • July 8, 2019 - If enrolled in only S section code courses in the 2019 Summer Session

Note: You must not enrol in one of these Programs prior to June. If you do so, you will not be eligible to have retroactive charges for the summer session reversed if you subsequently decide to withdraw.

If you are enrolling in a Computer Science Specialist/Major, Data Science Specialist or Bioinformatics & Computational Biology Specialist for the first time this year, you will be charged retroactively for all sessions in which you enrolled in courses beyond your fourth full-course equivalent. If you withdraw from the program, the deregulated fees for those sessions may be completely reversed if the withdrawal occurs by the following deadline:

  • Summer session: If you enrol into the program during the summer session (July to September), and you withdraw from the program by December 4, 2019, any retroactive charges on your account will be reversed.
  • ‘Current’ session fees will be readjusted according to the dates listed above for students currently enrolled in a Bioinformatics Specialist/Computer Science Specialist or Major/Data Science Specialist program.

Refunds and Courses Cancellations

If you cancel a course, you may be eligible to receive a full or partial refund. Whether or not you are eligible for a refund depends on a variety of factors including how your fees are assessed (either program fee or per-course fee) and on what date you cancelled the course. Refund information and schedules are made available on the Student Accounts website.

Last day to cancel courses without academic penalty
This is the last day to cancel an individual course so that it disappears from your permanent academic record. You may also request a Late Withdrawal (LWD) at your College Registrar's Office up until the last day of classes; the overall number of credits for which you can request Late Withdrawal is 3.0. Courses with an LWD notation remain on your permanent academic record, but do not impact your GPA.

Important Note: Cancelling a course by the deadline to cancel courses without academic penalty does not necessarily mean that you will receive a refund. Always be sure to check the refund schedule to determine withether you might be eligible for a refund.