Directory

Academic Human Resources

The University of Toronto is committed to recruiting and retaining outstanding faculty and academic staff. The Academic Human Resources Office provides support and expertise to academic units on the interpretation and application of policies and procedures governing academic appointments.

The Academic Human Resources Office supports Academic Administrators and their staff on the full spectrum of Academic HR matters, including recruitment, appointments, tenure, continuing status, promotion, leaves, workload, PTR and retirement. This office also supports academic units in respect of Research Associates, Senior Research Associates and academic unionized employee groups including Teaching Assistants and Course Instructors (CUPE 3902, Unit 1), Sessional Lecturers and Writing Instructors (CUPE 3902, Unit 3) and Postdoctoral Fellows (CUPE 3902, Unit 5).

If you have any questions or concerns related to the academic staff in your unit, please feel free to contact your Academic Human Resources Officer. To access the Academic HR documents and materials, please visit the Academic HR SharePoint site.

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Administrative Human Resources

The University of Toronto is able to realize its teaching, learning and research mission with the support and involvement of our highly capable professional, managerial, administrative and technical staff. The retention and recruitment of excellent staff, in combination with ongoing professional development, are key to our staff having satisfying, progressively more responsible and fully engaged careers at the University of Toronto and enabling them to contribute significantly to the University’s achievement of its goals.

The Faculty of Arts & Science is committed to recognizing administrative staff as partners in the academic enterprise. The Administrative Human Resource Services Office is responsible for providing a full range of administrative human resource services to Arts & Science academic administrators, managers and staff. We provide information for non-unionized staff employees (Confidential, Professional/Managerial and Advancement professionals) and unionized staff employees (CUPE 3261 Full-Time and Part-Time and United Steelworkers-Staff (USW) Appointed and Casual).

The Administrative Human Resources group is responsible for providing a full range of human resource services to the Faculty of Arts and Science academic administrators, managers, faculty and staff. If you have questions or concerns related to your employment, please contact your Human Resources Consultant. 

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Advancement

The Executive Director of Advancement has oversight of two key functions: philanthropy and stakeholder relations in support of the Faculty’s and its units’ academic priorities. To facilitate these efforts, the A&S Advancement team engages in the cultivation and stewardship of lifetime interactions with alumni and friends, raising awareness amongst current and prospective stakeholders about the value of investing in the Faculty.

Staff have responsibility for fundraising, alumni engagement, advancement communications and special events. The office works collaboratively with the Vice-President, Advancement and the Division of University of Advancement (DUA) to ensure alignment and consistency with the overall goals of the University.

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Communications & Public Affairs

Communications & Public Affairs develops communication plans and strategies to support the strategic goals of the Faculty of Arts & Science. We promote the Faculty’s reputation via internal and external media. Areas of focus include Arts & Science news and media relations, marketing and design, digital content management and website development. Communications leadership and support is also provided for initiatives arising out of the various administrative units within the Dean’s Office.

We love to tell stories that promote the strengths and achievements of our community. We are audience driven.
We use listening strategies and integrated and responsive communications to engage and address the needs of our audiences. 

For general communications inquiries, if you are unsure who to contact: artsci.communications@utoronto.ca.

For the academic department web project, or for regular scheduled content updates, errors or inquiries related to the Faculty website: artsci.webliaison@utoronto.ca.

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Critical Incidents, Safety & Health Awareness

The Director of Critical Incidents, Safety and Health Awareness serves as the divisional case manager of critical incidents to the senior academic and administrative leadership in the Dean’s Office and across the Faculty's academic and administrative units on matters related to crisis and issues management. Responsibilities include ensuring the comprehensive coordination, development and implementation of Faculty-wide issue management and mental health awareness.

The Director works closely with the University’s Director of High Risk, the Office of the Vice-President Human Resources and Equity and the Office of the Provost to ensure close collaboration with Central case management of high-risk matters.

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Dean and Leadership Team

General inquiries relating to the Office of the Dean may be directed to dean.artsci@utoronto.ca.

The Office of the Dean provides overall administrative leadership for the Faculty. As defined by University policy, the Dean is the chief executive officer responsible for budget, administration, and academic appointments. The Dean is responsible for leading the formulation of academic priorities and plans, and for ensuring their effective implementation. Academic leadership in the Faculty is also provided by five Vice-Deans and two Associate Deans in the following portfolios: Academic Planning; Faculty & Academic Life & Equity; Graduate Education; Undergraduate; Research & Infrastructure; Teaching & Learning; Undergraduate Issues & Academic Planning.

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Experiential Learning and Outreach Support

Experiential Learning and Outreach Support collaborates with academic units and community partners to plan, develop, and implement quality experiential learning initiatives for Arts & Science students. This includes work-integrated learning, career-engaged learning, community-engaged learning, research and international as well as Indigenous-related opportunities. Our staff provide assistance in the areas of program and course design, course delivery, partnership development, student assessment, and program administration, serving as a liaison between Arts & Science academic and administrative units, various institutional offices, and the Office of the Dean.

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Faculty Budget, Planning & Finance

The Faculty Budget, Planning & Finance Office provides strategic and operational advice on the financial and budget management of the Faculty, as well as internal institutional/Faculty research data. The Office models, plans and implements the Faculty’s operating budget and provides Faculty-wide support and advice on the management of research, restricted and trust funds; financial analyses and forecasting; strategic planning and budget analysis; policy compliance and develops and delivers finance and business training seminars for A&S academic administrators and administrative staff.

The Faculty Budget, Planning & Finance Office is also the business support unit for the decanal portfolios and provides business support services to all of the Faculty’s units. In addition, the Office provides institutional/Faculty/unit data, analyses and web-based custom visualizations to support academic and strategic planning.

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Faculty Registrar & Undergraduate Academic Services

The Office of the Faculty Registrar and Undergraduate Academic Services handles the full range of undergraduate registrar functions for the Faculty: recruitment, admissions, transfer credit, registration, timetabling, room bookings, course enrolment, final exams, final course marks and degree assessment, as well as student success programming. The Office works with the College Registrars and academic units to coordinate student advising and the consistent application of rules and procedures across the Faculty.

The Faculty Registrar has a broad role to coordinate the implementation of University and Faculty policies, and to facilitate the intersection of our students' academic and co-curricular lives.

The Faculty Registrar also serves as Secretary to Faculty Council and in that capacity oversees the Faculty Governance and Curriculum Services unit, which is responsible for academic integrity and petitions and appeals, publication of the Faculty’s Calendar and supports Faculty Council and its standing committees (Committee on Admission; Committee on Standing; and the Humanities, Social Sciences and Sciences Curriculum Committees).

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Health & Safety

The Faculty’s Health and Safety Advisor is embedded in the Faculty, focused on the needs of the Faculty, but working collaboratively with the University’s central Environmental Health & Safety Office team. This position aims to ensure the Faculty’s compliance with governmental health and safety legislation, as well as the University’s safety policies and standards.

The Advisor works with administrative leaders to develop a strong health and safety culture across their units. Information dissemination, training sessions, committee participation, incident follow-up and workplace audits are used to foster safety awareness and best practices. The due diligence activities are designed to ensure that the University takes every reasonable precaution to safeguard the health and safety of faculty, students, staff and visitors.

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Information & Instructional Technology

Faculty IT support is fulfilled by three key groups: 

• Central University Information Technology Services (ITS) for student, faculty and staff institutional wireless and email (@utoronto.ca) and enterprise applications.
• A&S Divisional Information & Instructional Technology (IIT) services including day-to-day support for numerous units in the Humanities and Social Sciences, Faculty coordination for organizational technology initiatives and roll-outs such as Office 365, as well as ongoing support for e-Token, VoIP, Quercus (LME) etc.
• Existing departmental (local) IT support. 

IT Support Contact Information Summary

A&S Students:

• For Quercus and all other technology support, contact the Information Commons Help Desk at: help.desk@utoronto.ca. 
• For more details, visit the Info Commons Help Desk. 

A&S Faculty and Staff:

• General central support: for e-mail (@utoronto.ca) and institutional wireless support, please contact the Information Commons Help Desk as noted above.
• Central application support: For ESS, AMS, Student Information Systems/ROSI support visit Enterprise Applications and Solutions Integration (EASI).
• Faculty support: for all other day to day IT support (your computers, printers, servers etc.), contact your local IT department or Information & Instructional Technology (IIT) at: iit@artsci.utoronto.ca.

Please note:

• Faculty-wide E-Token hardware/general support, Quercus (LME) support and VoIP support is provided by IIT.  Feel free to contact us directly verses your local IT department. 
• If you’re unclear about where to go for help, contact IIT for assistance finding the right support team.  We are happy to help.  

IIT Contact Information:

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Infrastructure Planning

The Office of Infrastructure Planning is responsible for developing strategic physical space services and solutions such as space planning, design and implementation of renovations and new builds for academic and administrative units within the Faculty. Staff provide leadership, expertise and assistance on a broad range of activities including university facilities planning, design development, project management, and occupancy coordination for renovation and new building projects.

Preparing space assessments is a core function of the Office: the process is iterative and provides an ideal opportunity to engage units about their space. The final product is a robust document which informs the Office’s project work. Staff liaises with the University’s Facilities Management team to address long-standing concerns to ensure action plans are in place.

This office collaborates with the many university groups and consultants that have a role in planning and construction, such as Campus and Facilities Planning, Facilities and Services, Project Management, Property Management, Design and Engineering and Environmental Health & Safety and guides the process to ensure coordination between the various groups and achievement of overall project objectives.

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Research Services

The Office of Research Services supports the growth and expansion of funded research, scholarly and creative activities in Arts & Science. Our goal is to help researchers access the resources and supports that are needed to conduct world-class cutting-edge research, and to promote the research excellence of A&S research community members.

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Student Academic Integrity

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Strategic Partnerships

The Strategic Partnerships Office (SPO) is a newly-established unit in the Office of the Dean with a mandate to build reciprocal relationships with private sector, public sector and third sector groups, especially cultural agencies. These partnerships are established to advance the teaching, learning and research mission of the Faculty.

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Teaching & Learning

The Director of Teaching Support & Faculty Development plays a leadership role in designing, administering and managing the activities of the Teaching & Learning Office in support and implementation of strategic Faculty teaching and learning initiatives. The unit also facilitates the growth and transfer of teaching expertise throughout the Faculty.

The Office provides advice regarding the design, research, development, implementation, evaluation and organization of undergraduate and graduate teaching and learning initiatives and events. The Office also supports the creation, evaluation and implementation of Faculty programs designed to support academic administrators in their roles and more generally improve the academic life of faculty.

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