Program Level Fellowships

The Program Level Fellowships are dedicated pools of funds provided to each graduate unit by the Faculty. These pools are scaled to the number of funded cohort students in the unit, calculated at $1,000 per student.

The Program Level Fellowship funds must be spent:

  • on students in the funded cohort
  • in the year allocated
  • on fellowships (i.e. not employment or expense reimbursement)

The Program Level Fellowships program objectives are to:

  • increase funding for graduate students in the funded cohort
  • give students a voice on how funds are spent
  • improve transparency
  • demonstrate to graduate students that, as students and as scholars, their views are respected
  • provide an opportunity for dialogue on graduate student funding

Annual Consultations & Reporting

In the fall prior to each academic year, graduate units consult with students in the unit to determine how the Program Level Fellowship funds will be deployed.

The objectives are to:

  • inform students who are new to the graduate unit about the Program Level Fellowships
  • review the different models that other graduate units have adopted
  • review plans the unit has in place for the current academic year
  • determine if there is continued support for the plan or whether students wish to change it for the following year
  • give students an opportunity to discuss any broad issues related to graduate funding

The 2020 consultation process will result in either the confirmation or reform of each unit’s Program Level Fellowship plans for 2021-22. Graduate units must submit reports to the Vice-Dean, Graduate Education, on their consultations and any changes to existing plans.

Program Level Fellowship Plans

Some examples of Program Level Fellowship models include:

  • equal distribution of the per student allocation to all funded cohort students
  • distribution of funds to students with income below a certain threshold
  • TA buy-out for students in the final year of the funded cohort
  • awards for those who have met certain milestones – e.g. achieving candidacy

Program Level Fellowship Plans for 2020-21 and 2020-22, by department:

2020-21
Program Level Fellowship funds will continue to be distributed equally to all registered students in the funded cohort in both the Master’s and PhD programs.

2021-22
To be confirmed.

2020-21
The Graduate Department of Art will continue to provide all doctoral students, within the funded cohort, an equally distributed PLF of $1000, as agreed upon through consultation.

2021-22
The Graduate Department of Art will continue to provide all doctoral students, within the funded cohort, an equally distributed PLF of $1000, as agreed upon through consultation.

2020-21
To be confirmed.

2021-22
To be confirmed.

2020-21

The Program Level Fellowship Plan will continue to be to:

  1. Distribute about $1,000 to each PhD student and $500 to each MSc student in the funded cohort, depending on the amounts needed for #2 to #5 below.
  2. Top-ups of $500 to $1,000 for students with external awards.
  3. Awards for successful PhD transfer/proposal exams of $500 (within 16 months) or $1,500 (merit)
  4. International student award $1,000
  5. Awards of $500 for Tri-Agency doctoral scholarship applicants who made it to the national competition but did not receive a scholarship.

2021-22
Provide $1,000 to all MSc and PhD students in the Faculty of Arts and Science funded cohort.

2020-21
As in previous years, the Program Level Fellowship plan is to distribute the funds as follows:

  1. 70% towards funding for all students in the funded cohort;
  2. 20% for TA relief during critical times in their research/ thesis; and
  3. 10% allocated towards financial assistance for any students and particularly to those with families and students ineligible for OSOTF awards.

2021-22

For 2021-22, Chemistry’s PLF plan is to provide:

  1. A top-up for all students in the funded cohort
  2. TA relief during critical times in students’ research/ thesis
  3. Financial assistance for any students, and in particular, those with families and students ineligible for OSOTF awards.
  4. Some funds for awards for achieving milestones in the program.

2020-21
Students agreed to follow the course of the previous year: $500 for MA students and the rest is to be distributed equally among PhD students.

2021-22
The Cinema Studies Institute will provide $500 to each MA student, and the remaining funds will be distributed equally among PhD students in the funded cohort.

2020-21
We will replicate the procedure for last year. $1,000 will be given evenly to every member of the funded cohort.

2021-22
To be confirmed.

2020-21
Our PLF Plan continues to be to divide the available funds equally to students in the fifth year of the PhD program. Given that our PhD program is funded for 4.5 years, the funds help cover the half year that is unfunded.

2021-22
The PLF Plan for 2021-22 is to divide the funds equally among all students in the fall of year 5, the last semester in the funded cohort.

2020-21
Continue to distribute $950 to all students in the funded cohort and pooled $50 per student for activities to increase engagement.

2021-22
$1,000 will be given to MSc students in the funded cohort whose funding is less than or equal to $30,000 and to PhD students in the funded cohort whose funding is less than or equal to $32,000.  Other students in the funded cohort will receive $250 each and the $750 held back from each will be used to create a needs-based fund, administered by the Associate Chair, Graduate Studies.

2020-21
Students agreed to continue to divide Program Level Fellowship funds equally among all students. in the funded cohort.

2021-22
Students agreed to continue to divide Program Level Fellowship funds equally among all students. in the funded cohort.

2020-21
For 2020-21, we will support the 5th year PhD students (and the 6th year direct entry students) in their unfunded second semester to facilitate their writing and the progress of their dissertations.  The condition will be that by January of their 5th year (6th year direct entry), the students have at least one chapter already approved by their committee and a draft of the second chapter ready. Eligible students will receive an equal share of the PLF pool of funds.

2021-22
For the 2021-22 calendar year, our Program Level Fellowship will be distributed as follows: 50% of allocated funds will be evenly shared by the Year 5 PhD student cohort and the other 50% will be awarded to Black, Indigenous and other racialized MA and PhD students in the CDTPS.

2020-21
The Earth Sciences department will continue to give $1,000 to all students in the funded cohort.

2021-22
The Earth Sciences department will use the PLF funds to pay an extra 1,000 to all students in our funded cohort.

2020-21
EAS department will continue to use of the Program Level Fellowships from the Faculty of Arts & Science as follows: Students in the third year of study will be granted a release from Teaching Assistant obligations for one semester in the semester of their choice (either fall or winter). The goal is to aid the students to complete their comprehensive exams by the program deadline, November of the 3rd year. The teaching release will be funded by the Program Level Fellowships, which will replace their TA stipend. Any leftover funds will be allotted to student research travel awards.

2021-22
Students in the third year of study will be granted a release from Teaching Assistant obligations for one semester in the semester of their choice (either fall or winter). Depending on the students’ progress and with their supervisors’ approval, the teaching release may be requested for the second semester of the second year of study. The goal is to aid the students to complete their comprehensive exams by the program deadline, November of the 3rd year. The teaching release will be funded by the Program Level Fellowships, which will replace their TA stipend. Any leftover funds will be allotted to student research travel awards.

2020-21
EEB will continue with the plan to provide a Program Level Fellowship of $1,000 to graduate students in the funded cohort who do not have a scholarship with a value of $35,000 or more, with the balance of the PLF funds being provided to students with special financial needs.

2021-22
To be confirmed.

2020-21
Economics will continue along similar lines as last year. Specifically:
1.    A student is eligible for program level fellowship funds if:
2.    The student belongs to the funded cohort of PhD students;
3.    The student satisfies all of the requirements for candidacy by January 15th of the current academic year;
4.    If the student is in year three of the PhD program, the second-year paper requirement is satisfied by December 31st of the current academic year; and
5.    The student neither withdraws from, nor is terminated from, the PhD program at any time during the current academic year.
The total pool of Program Level Fellowship funds will be divided equally among all qualifying students. Students who are not registered for the entire year either due to an approved leave of absence or due to graduating from the program will have their award amounts pro-rated accordingly. Fellowships for each year will be paid as a single lump-sum no earlier than April and no later than June.

2021-22
To be confirmed.

2020-21
The Summer Thesis Fellowship will continue to be available by application to PhD Year 4 students (and PhD U Year 5 students) to support a concentrated focus on dissertation progress during May through August of that year. Creating a “Milestone” on the path towards degree completion, it will provide a positive incentive to encourage timely completion of the doctoral dissertation. Applicants must be in good standing and have already completed at least one thesis chapter. The Thesis Fellowship may not be held in conjunction with summer teaching as a TA or Course Instructor in May to August of PhD Year 4 (PhD U Year 5). The yearly amount of program-level fellowship pool funds will be divided among eligible applications and will vary from year to year. The Fellowship is in addition to the year’s UTF amounts, external scholarships, and any previously committed internal awards.

2021-22
The Department of English is pleased to confirm the continuation of the Summer Thesis Fellowship (PhD Year 4 and PhD U Year 5). This fellowship, which was awarded for the first time in 2018, is enabled by an FAS program-level fellowship pool. It was developed based on a multi-stage consultation process with graduate students, graduate faculty, and graduate staff conducted through meetings with the Graduate English Association executive, the Graduate English Council, and an "open house" discussion for all graduate students and faculty, with email feedback also solicited and received.

The Summer Thesis Fellowship is available by application to PhD Year 4 students (and PhD U Year 5 students) to support a concentrated focus on dissertation progress during May through August of that year. Creating a "Milestone" on the path towards degree completion, it provides a positive incentive to encourage timely completion of the doctoral dissertation. Applicants must be in good standing and have already completed at least one thesis chapter. The Thesis Fellowship may not be held in conjunction with summer teaching as a TA or Course Instructor in May to August of PhD Year 4 (PhD U Year 5). The yearly amount of program-level fellowship pool funds will be divided among eligible applications and will vary from year to year. The Fellowship is in addition to the year's UTF amounts, external scholarships, and any previously committed internal awards.

Eligibility and application requirements:
PhD Year 4 (or PhD U Year 5): by application in January; supporting documents by March. Students must have achieved candidacy in Year 3 (PhD U Year 4), be in good standing, and compliant with the FAS Terms and Agreement for fellowship support. By the time of application, students must have completed a thesis chapter (minimum 30 ds pp, or 9,000 words, attested by the thesis committee to be a competent draft chapter). 
The application requires a one-page plan of thesis work, including proposed writing, to be undertaken during the fellowship period. 
Fellowship holders may not hold summer teaching during May to August of that year. 
Fellows will submit a final report on thesis work completed at the end of their fellowships. 

Priorities addressed and benefits anticipated:
(1) PhD "Milestone": The Summer Thesis Fellowship - with its focus on continued dissertation progress - will reinforce the PhD program's expectations of time to completion.
(2) Added funding: PhD Year 4 (PhD U 5) students holding these fellowships will receive a boost in funding at a time when average income tends to fall slightly (due to greater availability of external grants and recruitment funds in early PhD years). It will preclude the need for summer teaching.
(3) Availability of summer teaching appears to be falling in the Department, resulting in disappointed applicants. With fourth years holding Summer Thesis Fellowships, it may enhance available summer-teaching opportunities for other students.

2020-21
Continue with the plan to divide Program Level Fellowship funds equally among all registered graduate students in good academic standing in the funded cohort regardless of programs (i.e., MA and PhD), with payment in January of each year.

2021-22
Based on the recommendation by the graduate student association (SESDEF) in consultation with the Department of French, Graduate Studies, PLF funds will be divided equally among all registered graduate students in good academic standing in the funded cohort regardless of programs, with payment in January of each year.

2020-21
The Program Level Fellowships will continue to be allocated to PhD students in the Department’s funded cohort with fellowship amounts below the median. To determine the fellowship amount, UTF and 163 TA/CI hours are being considered. Any teaching beyond these 163 hours will not be counted to determine the fellowship amount.

2021-22
The Program Level Fellowships will be allocated to PhD students in the Department’s funded cohort with fellowship amounts below the median. To determine the fellowship amount, UTF and 163 TA/CI hours are being considered. Any teaching beyond these 163 hours will not be counted to determine the fellowship amount.

2020-21
The Program-level fellowship pool for Geography and Planning shall continue to be granted as lump-sum payments in summer 2020 to first-year Geography MA or MSc students and fourth-year Geography or Planning PhD students who have not secured major awards /scholarships. 
Using historical data on tuition fees and access to fee reduction supports and scholarships/awards, average time to completion, and living costs over said time to completion as guides, the value of these PLFs shall be scaled between program streams (Masters versus PhD) and enrollment statuses (domestic versus international students) to reflect and alleviate real differences in expenses incurred when students leave the funding package.

2021-22
The Program Level Fellowship pool for Geography and Planning shall be granted as lump-sum payments in summer to first-year Geography MA or MSc students and fourth-year Geography or Planning PhD students who have not secured major award /scholarship amounts which exceed the A&S base funding level. 
Using historical data on tuition fees and access to fee reduction supports and scholarships/awards, average time to completion, and living costs over said time to completion as guides, the value of these PLFs shall be scaled between program streams (Masters versus PhD) and enrollment statuses (domestic versus international students) to reflect and alleviate real differences in expenses incurred when students leave the funded cohort.

2020-21
After consultation with eligible graduate students in the department, we decided to continue the 2019-20 plan of equally dividing the PLF funding among all students in the funded cohort.

2021-22
After consultation with eligible graduate students in the department and officials of the Graduate History Society, which represents graduate students in the department, we—the students and the History Graduate Office--decided to continue the current plan of equally dividing the PLF funding among all students in the funded cohort.

2020-21
The PLF funds of $1,000 per student will continue to be distributed equally to all students in the funded cohort.

2021-22
Graduate students who hold major awards ($35,000) or greater (CSG-D, Vanier, Trillium) will not be eligible for a PLF.  All other members of the funded cohort will receive $1000. Funds that remain will be distributed to students in the funded cohort with a net funding package of less than $20,000 (after paying tuition and fees) with the aim of bringing all students in the funded cohort up to this threshold.

2020-21
The $1,000 per student PLF funds will continue to be distributed equally to all students in the funded cohort.

2021-22
The Program Level Fellowship funds will be distributed equally among the students.

2020-21
Program Level Fellowship funds will continue to be distributed equally to all students in the funded cohort.

2021-22
Program Level Fellowship funding is to be distributed equally to each student in the funded cohort

2020-21
Students supported the continuation of the practice of allocating PLF funds equally to all students in the funded cohort.

2021-22
All Program Level Fellowship funds are to be distributed equally among all the students in the funded cohort.

2020-21
For the 2020-21 academic year, the Department of Mathematics is offering the following:

  • 6 need base and/or merit awards of $5,000.   These awards are intended to reward academic excellence and/or support family emergencies, medical costs not covered by insurance, unexpected loss of TA hours due to an emergency etc.
    Students will be required to submit an application and complete the SGS Online Financial Need Assessment form.
  • 20 scholarships of $5,000 for 4th year students going into 5th year who are in good academic standing (no application required).

2021-22
For the 2021-22 academic year, the Department of Mathematics is offering the following:

  • 1 TA relief award of 5K 
  • 2 need based awards of 5K 
  • Equal distribution of remaining funds among 4th year students going into 5th year who are in good academic standing (no application required).

Students will be required to submit an application and complete the SGS Online Financial Need Assessment form for TA relief and need based awards.

2020-21
The Fellowship pool will be divided in January of that academic year between all the students in year 5 to help them focus more freely on writing their thesis. We all hope that, in this way, the students will finish as quickly as possible. Each student in year 5 will receive $4,500. If there is not enough money in the Fellowship for $4,500 per year 5 student, then the Centre for Mediaeval Studies will supplement it as needed. If, however, there is some money left after the distribution of $4,500 per year 5 student, that amount will be divided equally between the remaining students in the funded cohort.

2021-22
To be confirmed.

2020-21
Our doctoral students within the funded cohort (Years 1 to 5) voted to continue the practice of having $1,000 distributed equally to each student.

2021-22
Our doctoral students within the funded cohort (Years 1 to 5) voted to continue the practice of having $1,000 distributed equally to each student.

2020-21
As in the previous year, the distribution scheme, which includes both Master’s and PhD students, is as follows: 

  • Domestic Vanier winners will receive no supplement. 
  • The remaining students will be divided into three groups according to their funding level, with the groups, from highest funded to lowest, receiving $250, $1000, and $1750 respectively. 
  • Group divisions will be determined by total PLF available and by the requirement that order in funding is preserved (so that no student who is funded at a higher level than a student who is funded at a lower level will, after the PLF distribution, receive lower total funding).

2021-22
As in the previous year, the distribution scheme, which includes both Master’s and PhD students, is as follows: 

  • Domestic Vanier winners will receive no supplement. 
  • The remaining students will be divided into three groups according to their funding level, with the groups, from highest funded to lowest, receiving $250, $1000, and $1750 respectively. 
  • Group divisions will be determined by total PLF available and by the requirement that order in funding is preserved (so that no student who is funded at a higher level than a student who is funded at a lower level will, after the PLF distribution, receive lower total funding).

2020-21
The Program Level Fellowship funds will continue to be used to provide doctoral students in the final year of the funded cohort with financial support equivalent to what they would earn from their TA-assignment. Ultimately, this will give them the option to elect not to take a TA assignment, without foregoing the income, in the last year of the funded cohort. It is expected that this will give students the freedom to complete their research and/or finish writing their dissertation. We believe this is a critical phase in our PhD program and this alternative financial support will help students finish their degrees in a timely fashion. In principle, students can only request this support once in their graduate program. Receipt of this support does not prevent students from taking on additional TA hours in their final year.

2021-22
The Program Level Fellowship money will continue to be used to provide doctoral students in the final year of the funded cohort with financial support equivalent to what they would earn from their TA-assignment. Ultimately, this will give them the option to elect not to take a TA assignment, without foregoing the income, in the last year of the funded cohort. It is expected that this will give students the freedom to complete their research and/or finish writing their dissertation. We believe this is a critical phase in our PhD program and this alternative financial support will help students finish their degrees in a timely fashion. In principle, students can only request this support once in their graduate program. Receipt of this support does not prevent students from taking on additional TA hours in their final year.

2020-21
The $1000 per student PLF funds will continue be distributed to each student in the funded cohort except those holding large scholarships with a take-home value greater than $26,000 (i.e. CGSD, Trudeau, Vanier).  The pool of funds held back from large scholarship holders will be distributed to students in year 5 to give some financial relief as students work to complete degree requirements in advance of unfunded years.

2021-22
To be confirmed.

2020-21
The Program Level funds will continue to be equally distributed to all graduate students in the funded cohort, save for those students holding scholarships valued at $35,000 or more. Students in this latter category will not be eligible for Program Level funds.

2021-22
The Program Level Fellowship funds will continue to be equally distributed to all graduate students in the funded cohort, save for those students holding scholarships valued at $35,000 or more (for example: CGSD, Vanier). Students in this latter category will not be eligible for Program Level Fellowship funds.

2020-21
PLF funds will continue to be distributed to those students in the funded cohort who net less than $20,000 in funding (after paying tuition and fees) so that they are brought up as close to $20,000 as possible.

2021-22
The consultations with students did not result in a consensus. Consequently, the Graduate Student Associate left the final decision up to the DGS and Graduate Administrator, provided that the rationale for distribution was clearly explained.  As a result, the PLF funds will be distributed to students who are in years 3-5 who do not have a large external award. The will receive a payment of  approximately $2000.

2020-21
Program Level Fellowship funds will continue to be distributed equally to all students in the funded cohort.

2021-22
To be confirmed.

2020-21
Following consultation with students, the funds will still be used for two purposes:

  1. Summer Fellowships: students to apply for a summer fellowship; selections will be based on merit and decided by the departmental awards committee. The summer fellowships provide funds to students for writing, toward the end of a research project; the goal is to advance the writing and submission of a sole-authored manuscript to a peer-reviewed journal by summer’s end.
  2. Milestone Award: awards for those who have achieved candidacy by the end of the winter term of their 4th year in the program (April 30th of each year). This will be used to encourage students to reach this milestone and progress with their research.

2021-22
The funds will be used as follows:

  1. Summer Fellowships: students to apply for a summer fellowship; selections will be based on merit and decided by the departmental awards committee.
    *The summer fellowships provide funds to students for writing, toward the end of a research project; the goal is to advance the writing and submission of a sole-authored manuscript to a peer-reviewed journal by summer’s end.
  2. Milestone Award: awards for those who have achieved candidacy by the end of the winter term of their 4th year in the program (April 30th of each year). This will be used to encourage students to reach this milestone and progress with their research.
  3. Equal distribution of the balance: The remaining balance (about 50% of the total) will be equally distributed to all students in the funded cohort during the fall term.

2020-21
We will continue with the plan of distributing half the Program Level Fellowship funds equally among all the students in the funded cohort, with the remainder of the funds being pooled to be used to support students’ conference and research travel funds, and top-ups.

2021-22
Program Level Fellowship funds will be distributed equally to all students in the funded cohort.

2020-21
In 2020-21 PLF pool will be divided evenly among students in the funded cohort who applied for or are holding scholarships and awards in the specified period (Nov 1, 2019-Oct 31, 2020).

2021-22
In 2021-22 the PLF pool will be divided evenly among students in the funded cohort who applied for or are holding major and tri-agency scholarships and awards in the specified period (Nov 1, 2020 - Oct 31, 2021).

2020-21
Program Level Fellowship funds will continue to be distributed equally to all students in the funded cohort.

2021-22
Students chose equal distribution of the per student allocation to all funded cohort students.