Canada Research Continuity Emergency Fund (CRCEF) Stage 3 and Arts & Science Research Recovery Funding Initiative

Program Details and Application Process

CRCEF Stage 3

CRCEF Stage 3 funding is to support direct costs of research that have been incurred to:

  1. maintain essential research-related commitments during the COVID-19 pandemic; and
  2. support ramping-up to full research activities as physical distancing measures are eased and research activities can resume. Only direct costs of research that are extraordinary and incremental to those already covered by existing sources of funds and have been incurred between March 15 and November 15, 2020 will be reimbursed, at up to 75%.

Extraordinary incremental costs incurred for research projects funded by either governmental or non-governmental sources are eligible for Stage 3 support. NOTE: the CRCEF Program has confirmed that research expenditures from PI Fund Centres (i.e. using start-up funds, internal research funding, etc.) matching the above criteria are eligible for inclusion.

For full details on the CRCEF Stage 3 Program, including expense eligibility and equity, diversity and inclusion (EDI) criteria, please consult the Federal government CRCEF program page, FAQs, and the University of Toronto CRCEF Stage 3 webpage.

A&S Research Recovery Funding Initiative

The A&S Research Recovery Funding Initiative will run in tandem with the Stage 3 CRCEF competition and has the same eligibility and EDI criteria. The goal of the program is to leverage CRCEF Stage 3 funding, A&S funding, and Unit-level funding to (as close as possible) alleviate the extraordinary and incremental direct costs of research that Principal Investigators incurred between 15 March and 15 November 2020 as a result of COVID-19.

Key features of the Initiative include:

  • Supports direct costs of research above and beyond the 75% covered by CRCEF Stage 3 and/or outside the $1.76M A&S allocation (pending available budget)
  • Appropriately justified eligible personnel costs (incurred between March 15 and November 15, 2020) will be capped at no more than 4 months of consecutive relief. Where eligible (between August 30 – November 15, 2020), applicants must first seek salary recovery funding through CRCEF Stage 3.
  • A&S Postdoctoral Fellowship (PDF) holders whose research productivity has been negatively affected by COVID-19 are also eligible for up to four-months of a fully funded extension. Extension requests must be accompanied by justification of need (i.e. inability to complete project due to COVID-19 restrictions on research; EDI considerations). 
  • A&S funding (with the exception of the A&S PDF Program) is to be matched by unit funding and will be limited to no more than 50% reimbursement of remaining direct costs not covered by CRCEF Stage 3. 
  • While we are gathering comprehensive claims now, all decisions about A&S Recovery Funding (except for A&S PDF Program extension requests) will be made after the release of CRCEF Stage 3 results (projected to happen at the end of January 2021).

All Arts & Science faculty members (St. George campus primary budgetary appointees) who believe they have an eligible CRCEF Stage 3 claim must complete and submit the CRCEF Stage 3 PI application template to their respective Chair/Director/Unit-level Business Officer no later than 4PM Monday, November 23.

Completed application templates consist of:

  • Stage 3 – Data Collection – includes brief description of the expense(s), including details of the expense (FIS document posting number, Fund Number, invoice date, etc.)
  • A&S PDFs – Data Collection – to be completed only by PIs with relevant claims 
  • EDI Detail – review the criteria and, where relevant, indicate (column E of data collection form) what type of equity, diversity or inclusion (EDI) consideration you are seeking
  • PI Attestation – signed by Principal Investigator
  • CERB Attestation – completed and signed by all research personnel where a claim is being made 

Units (i.e. Business Officer and/or Chair/Director) must review and validate all PI requests for reimbursement and submit a compiled list of all approved requests (using the CRCEF Stage 3 Unit application template) to Lisa Rumiel, Director, A&S Research Services (lisa.rumiel@utoronto.ca) no later than 4PM November 27, 2020.

The Unit application template includes: 

  • Stage 3 – Data Collection – includes brief description of the expense(s), including details of the expense (FIS document posting number, Fund Number, invoice date, etc.)
    • Note: as part of this tab, units can report expenses that can be traced to individual research projects. Should funds awarded enable support of these unit-level claims, VPRI will work with Divisions to develop “notional invoices” to the relevant PIs to document the project-level nature of the expense. Units should only submit separate claims for these expenses if:
      • they fit within eligible expense categories for the CRCEF Stage 3 Program, and
      • they have not yet recovered the costs from PI research accounts.
  • A&S PDFs – Data Collection – to be completed only if relevant claims submitted by PIs in unit
  • EDI Detail - review the criteria and, where relevant, indicate (column E of data collection form) what type of equity, diversity or inclusion (EDI) consideration is being sought in each case
  • Unit Attestation – signed by Unit Chair/Director or Equivalent
  • CERB Attestation – completed and signed by all research personnel where a claim is being made

All requests for funding will be reviewed by the A&S Research Services Office to ensure claims are eligible for CRCEF Stage 3 consideration. If the total request for CRCEF Stage 3 funding exceeds A&S’s allocation ($1.76M), the Vice Dean Research may use the following types of criteria to make funding recommendations to VPRI:

  • prioritizing projects that have identified instances involving EDI considerations;
  • earmarking a certain percentage of its allocation for supporting researchers at a specific career stage (e.g., early career researchers); or
  • setting a maximum amount or percentage of the CRCEF contribution by project.

All approved CRCEF Stage 3 claims will be submitted to VPRI for inclusion in the institutions CRCEF Stage 3 application.  

Requests for A&S PDF extensions will be reviewed by the Vice Dean Research and decisions will be communicated in December 2020.

Requests for funding over and above the A&S CRCEF Stage 3 allocation ($1.76M) will be set aside until institutional results are received (expected at the end of January 2021). 

Once A&S receives its notional share of the CRCEF Stage 3 funding, we will make final recommendations on the application of funds to eligible claims, which will be reviewed by the VPRI’s Institutional Research Leadership Group before central approval is provided to reimburse expenses.

Following this final approval, A&S will engage units to secure agreements about additional co-funding of recovery costs and make decisions about how to further allocate funding to individual PIs for claims that are above and beyond the 75% covered by CRCEF Stage 3 and/or outside the $1.76M A&S allocation. 

If you have questions, don’t hesitate to contact Lisa Rumiel, Director, Research Services (lisa.rumiel@utoronto.ca).