Letters of Permission and Post-Admission Transfer Credit

Update: As of Winter 2022, only students who are interested in studying at another Canadian university may apply for a Letter of Permission (LOP). Students who are interested in studying at a non-Canadian institution will not be eligible for an LOP and will be required to submit the Post-Admission Transfer Credit application. Please note there is no guarantee that coursework completed at another university without prior permission will transfer to your Faculty of Arts & Science degree program.

 

A Letter of Permission is prior confirmation that a course you intend to take at another university is acceptable for a Faculty of Arts & Science credit. 

If you complete courses at another institution without a Letter of Permission, there is no guarantee that the course(s)  will transfer to your Faculty of Arts & Science degree. Should you receive transfer credit for these courses; they will be awarded as post-admission transfer credits. 

With a Letter of Permission

You are advised to obtain a Letter of Permission prior to beginning studies at Canadian or American universities. It will confirm your eligibility to be a visiting student and receive transfer credit for the courses that you may take at another university. 

If you are enrolling in a study abroad program in China, note that only courses taken at the following institutions will be considered for transfer credit assessment:

  • Portland State University, OR
  • Texas Wesleyan University, TX
  • Bridgewater State University, MA
  • Eastern Michigan University, MI
  • Seminole State College of Florida, FL
  • Framingham State University, MA

 

Without a Letter of Permission

Faculty of Arts & Science students who wish to study at another university are encouraged to do so via a Letter of Permission (for Canadian or American Universities) or formal Learning Abroad and Exchange Programs (for institutions outside Canada).

Students who take courses at another institution without following one of these processes may still be eligible for transfer credit but there is no guarantee that the course completed at another institution will transfer to the Faculty of Arts & Science degree. The transfer credit assessment will only take place upon completion of the course(s).

Summer studies in China: You may take courses through the following partner institutions: 

  • Fudan University
  • Peking University
  • Southern University of Science and Technology (SUSTech)
  • Shanghai University 

Only courses taken at the above mentioned partner universities will be considered for transfer credit without China Higher Education Student Information and Career Center (CHESICC) verification. If you take courses at universities in China other than Fudan University, Peking University, SUSTech or Shanghai University, you must submit CHESICC verification before transfer credit(s) can be awarded.

For credit weight equivalency, please visit the Learning Abroad website. It is important that you check the credit weight equivalency prior to enroling in courses as the credit weight may differ between institutions. For example, in order to receive 1.0 full credit equivalent from either Fudan University or Peking University, you must enrol in 6.0 units. Check Transfer Explorer for previously assessed credits.

Eligibility for Transfer Credit

Whether you are taking courses with a Letter of Permission or without, you must meet the following eligibility requirements:

  • Be pursuing an undergraduate degree in the Faculty of Arts & Science 
  • Have a minimum cumulative grade point average (CGPA) of 1.50 
  • Be in good financial standing with the Faculty of Arts & Science
  • Obtain a final mark of 60% or higher in the courses taken at the other university (provided that the passing mark in these courses is 50%)
  • If you had completed 6.0 credits at the 100-level prior to Fall 2020 and are requesting transfer credit at the 100-level for courses completed in Summer 2020 or earlier, these transfer credits would not count for degree credit and would be added as “extra
  • Have not previously received transfer credit for a same/similar course(s)
  • Your request must be for courses offered by an accredited university

Note for Winter/Summer 2021: Letters of Permission and post-admission transfer credit will not be granted if an equivalent course is being offered at the Faculty of Arts & Science.

The Faculty of Arts & Science awards a maximum of 5.0 post-admission transfer credits; the number for which you are eligible may be reduced if you have already received on-admission transfer credits.

If you received transfer credit at the time of admission to the Faculty of Arts & Science, follow the chart below to determine how many post-admission transfer credits you may be eligible for:

Transfer credit received as a newly admitted student Potential post-admission transfer credits

0.0

5.0

0.5

5.0

1.0

5.0

1.5

5.0

2.0

5.0

2.5

5.0

3.0

5.0

3.5

5.0

4.0

5.0

4.5

5.0

5.0

5.0

5.5

4.5

6.0

4.0

6.5

3.5

7.0

3.0

7.5

2.5

8.0

2.0

8.5

1.5

9.0

1.0

9.5

0.5

10.0 or more

0.0

 

Before Applying for Transfer Credit

Before you apply for transfer credits, with our without a letter of permission, review the following information:

  • Course content – If the course content is similar to a course offered by the Faculty of Arts & Science or other divisions at U of T, you may not be approved for transfer credit.
  • Type of course – Transfer credits are not granted for courses that are practical, clinical, or pedagogical, or for internships.
  • The grading rubric – Transfer credits are only granted for courses with a final numerical mark. Courses graded on a pass/fail system are not eligible for transfer credit.
  • 100-level courses – If you had completed 6.0 credits at the 100-level prior to Fall 2020 and are requesting transfer credit at the 100-level for courses completed in Summer 2020 or earlier, these transfer credits would not count for degree credit and would be added as “extra”. There are no restrictions for 100-level transfer credits for courses completed in Fall 2020 or later, but keep in mind that you need a minimum number of credits at the 200-level or higher to complete your degree requirements.
  • 300- and 400-level courses – You are allowed to use only 1.0 credit in transfer credit at the 300- or 400- level towards your degree requirements (Note that transfer credits received for courses taken as part of an Exchange or Learning Abroad program are exempt from this policy).
  • Your CGPA – Transfer credits will appear on your U of T transcript but they will not count towards your CGPA.
  • Graduation
    • June graduation: The deadline to submit all required documentation and official transcripts for a Letter of Permission is May 15. The deadline to submit all required documentation and official transcripts without a Letter of Permission is May 1. 
    • November graduation: The deadline to submit all required documentation and official transcripts for a Letter of Permission is October 15. The deadline to submit all required documentation and official transcripts without a Letter of Permission is October 1. 
       

Deadlines

With a Letter of Permission 

If you are applying for a Letter of Permission, you will have to apply in the session before your course is scheduled to start. It can take up to 6 weeks to produce a Letter of Permission once we receive your completed application. Please note that Letter of Permission requests for the Summer Session begin in January and Fall/Winter Session requests begin in May. Make sure to submit your application and all required documents well in advance of the deadline below:

Session Application & Documentation Deadline
Fall (September-December) July 1 - Applications are now closed
Winter (January-April) November 1 – Applications are now open
Summer (May-August) April 1 - Applications are now closed

Without a Letter of Permission

If you take courses at another university without following the Letter of Permission process, you may still be eligible for transfer credit but there is no guarantee that the course completed at another university will transfer to the Faculty of Arts & Science degree.
 

Application

You will have to submit separate applications for:

  • Each university to which you are applying (note that only one Letter of Permission is granted per session)
    • If you are planning on taking or have taken more than 6.0 credits, you will need to submit an additional application
  • Each session in which you are taking courses 
    • If you are planning on taking or have taken more than 6.0 credits, you will need to submit an additional application

If you wish to revise or change the courses listed in your application for a Letter of Permission after it has been issued, please submit an addendum using the online payment system.

To apply for a Letter of Permission or for an assessment of courses that you completed without a Letter of Permission, you must complete the following steps:

  • Complete the Transfer Credit/Letter of Permission application (one application per 6.0 credits)
  • Pay the assessment fee (Letter of Permission:$40, Without Letter of Permission: $25) 
  • Check Transfer Explorer (Canadian universities only) to see if your course is available. If the course is available in Transfer Explorer, you do not have to provide a detailed course outline.
    If it is not listed in Transfer Explorer, you will  need to provide a detailed course outline. Email all course outlines/web links to transfer.artsci@utoronto.ca. For all other inquiries, email ask.artsci@utoronto.ca.
    • Subject line: Course outlines for Letter of Permission/Without Letter of Permission
    • Include your first and last name and your U of T student number
    • List all courses separated by subject areas and attach course outlines in PDF format, or include links to online course outlines
    • For each course, include the following information:
    • Number of hours
    • Length of the course
    • Grading scheme
    • Number of essays, tests, and exams
    • Reading list 
  • Your Letter of Permission or Without Letter of Permission assessment cannot be finalized until you have submitted all of the required documentation listed above. Note that there is no guarantee that course(s) completed at another university without Letter of Permission will transfer to your Faculty of Arts & Science degree program.

If you have applied for a Letter of Permission, once it is produced it will be sent directly to you at your University of Toronto email address, and you are then responsible for sending a copy of the Letter of Permission to the host university. If you decide not to use the Letter of Permission, notify the Office of the Faculty Registrar at ask.artsci@utoronto.ca. Keep in mind that receiving a Letter of Permission does not guarantee that you will be able to enrol in the course(s) at the host university. 

 

After Course Completion

A final mark of 60% or higher (provided that the passing mark in these courses is 50%) is required for transfer credit. After you have completed your courses and received your final marks, you must arrange for the host university to send your official transcript directly to the Faculty of Arts & Science. Note that copies issued to you will not be accepted.

Digital Transcripts: Due to COVID-19  precautions, we are only accepting electronic/digital transcript. We require the host institution to send your electronic transcript to transfer.artsci@utoronto.ca. When requesting your transcript, please include your first and last name and your U of T student number. For all other inquiries, email ask.artsci@utoronto.ca.