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Resolution (Departmental)

Departmental Resolution

Cases involving smaller assignments can potentially be resolved at the department level.

Instructors may not resolve allegations of misconduct themselves, but must refer them to their department Chair/Program Director (or their designates).

Department chairs can resolve offences if, and only if:

  • the assignment in question is worth 10% or less of the final grade; and
  • the student admits to committing the offence at a meeting with the instructor or Chair.

Although not specifically required by the Code, OSAI strongly recommends forwarding cases for divisional resolution if the student is suspected to have committed multiple offences in the same course, or is known to have committed a prior offence in another course.

Summary of Steps

  1. The instructor identifies and documents the alleged offence.
  2. The instructor meets with the student to discuss the concerns with the assignment or test. Notify the student that s/he is not permitted to drop the course while the matter is under investigation.
  3. If an offence is suspected to have been committed, the instructor reports the case to the Chair. Under the Code, an instructor is not permitted to impose a sanction.
  4. The Chair contacts OSAI to check if student has prior offences on record. Alternatively, this may be done by the instructor or departmental administrator at any stage in the process before sanctioning.
  5. The Chair decides on a course of action according to the following guidelines:
    1. If the student admits to the offence, the Chair can impose a sanction (it can be no greater than a zero for the assignment). The Chair has the option to meet with the student or send the student a letter notifying her/him that unless the student requests a meeting with the Chair by a certain deadline, the specified sanction will be imposed. Copy OSAI on the letter so that it can be entered into the central FAS database.
    2. If the Chair feels a grade of zero for the assignment would be an insufficient penalty for the offence, s/he may forward the case to OSAI for resolution.
    3. If the student does not admit to an offence, but the Chair believes an offence has been committed, the case must be forwarded to OSAI.
    4. If the Chair does not believe an offence has been committed, the Chair may dismiss the case.
  6. Retain a departmental copy of the case file according to departmental file retention policy.
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