Waiting lists enable you to "line up" for a space that might become available in a lecture section that is full, or in an enrolment category that is full. If a space becomes available, and you are next on the waiting list, you will automatically be enrolled. After the enrolment happens, a notification email will be sent to your UTORmail email address (see question 13 for details.)

There are no fees associated with being on the waiting list for a course, but if you are enrolled from the waiting list, you will automatically be charged the appropriate academic and incidental fees.

Note: Being on the waiting list does not guarantee you a space in the course.

Question 1: When are waiting lists in use?

Waiting lists are available from the start of course enrolment for your year of study until September 8 for F/Y section code courses and January 3, 2010 for S section code courses. The exception is with courses which have “AE” or “PE” indicators—waiting lists for these courses are turned off when the department assumes control of enrolment (July 22 for “AE” courses and August 11 for “PE” courses.) See the chart below for a summary of waiting list availability dates.

When Waiting Lists are available

Question 2: How many courses can I choose to "waitlist"?

You are allowed to be on waiting lists for a maximum of 2.0 full-course equivalents (i.e. any combination of Y and H courses totalling no more than 2.0 credits); however, “waitlisted” courses count towards your maximum allowable course load. Since the maximum course load changes during the enrolment period, check the charts in the next column to see how many courses you can enrol in, and be on the waiting list for.

**From July 7 to August 5, the maximum course load is 5.0 full-course equivalents (FCE’s).**

**From August 7 to September 8/January 3, the maximum course load is 6.0 full-course equivalents (FCE’s).**

Note: students restricted to part-time studies have a maximum course load of 2.5 full-course equivalents. These students can still have 2.0 “waitlisted” courses.

Question 3: Do all courses have waiting lists?

Not all courses have waiting lists. Meeting sections with a waiting list will have a “Y” in the “Wait List” column of the timetable pages.

Question 4: Are there waiting lists for practicals and tutorials?

No. Waiting lists are only available for lecture sections of a course.

Remember—if you are enrolled from a waiting list into a lecture section of a course that has practicals and/or tutorials, you are responsible for adding those practical and/or tutorial sections on ROSI yourself.

Question 5: Can I be on a waiting list for more than one lecture section of the same course?

Yes. Regardless of the number of meeting sections you “waitlist” for a particular course, the course will still only count as either 1.0 credit (Y course), or 0.5 credit (H course) toward your course waiting list total.

For example, if does not matter if you are on the waiting list for one or two lecture sections of ENG364Y1Y (L0101, L0201), this will only count as 1.0 credit toward your waiting list total of 2.0. Or if you are on the waiting list for three lecture sections of CHM138H1F (L0101, L0201, L5101), this wll only count as 0.5 credits toward your waiting list total of 2.0.

Please note: If you are on the waiting list for multiple lecture sections of a course, and are subsequently enrolled into any one of these lecture sections, you will be automatically be removed from the other waiting lists, so make sure that you are only on the waiting list for lecture sections of the course that fit your schedule and that you are willing to take.

Question 6: Can I be enrolled in one lecture section and be on a waiting list for another lecture section of the same course?

No. If you are enrolled in a lecture meeting section of a course, and choose to waitlist for another lecture meeting section of the same course, you will be removed from the lecture section that you are enrolled in, along with any associated practical or tutorial sections, as soon as you join the waiting list. For this reason, it is important that you carefully consider a choice to “waitlist” for a meeting section if you are already enrolled in a course.

Question 7: If I am on the waiting list for one section of a course, can I add myself later on to the waiting list for another section of the same course?

Yes. For example, if you are on the waiting list for section L0101 of CHM138H1F, you may add yourself to the waiting list of L0201 at a later date without affecting your position on the L0101 list. As explained in Question 5 (above), the two “waitlisted” sections of CHM138H1F will count as 0.5 credits toward your waiting list maximum of 2.0 credits.

Question 8: Can I change or drop sections that I'm on a waiting list for?

Yes. To change sections, you must ADD yourself to the waiting list of the new section, and THEN WITHDRAW from the waiting list of the original section. Once you remove yourself from a waiting list, you lose your position—if you add yourself back, you will be at the bottom of that list.

Question 9: How do waiting lists work?

If you try to enrol in a course that is full, or in a course in which the space for your enrolment control group is full, ROSI will give you the waiting list option (if the course has a waiting list.)

The message that ROSI will display varies depending on whether the course is completely full, or if the space allotted for your enrolment category is full (this will be the case if the course has an enrolment indicator with an asterisk beside it; e.g., P*). The message will contain information about the number of students already on the waiting list and the number of spaces available.

Situation 1: If the meeting section is full (the course does not have an enrolment indicator with an asterisk [*]), the message might be:

• “Meeting section is full. There are currently 6 students on the waitlist for 50 total spaces."

Situation 2: If the enrolment category is full (for courses with an enrolment indicator including an asterisk [*], the message might be:

• “Enrolment category is full. There are currently 4 students on the waitlist for 10 possible spaces in your enrolment category. There are 40 total spaces in the meeting section."

You will be given the choice to join the waiting list for any lecture section that has a waiting list option. If you decide to join a waiting list, you will get a message indicating the sections to which you have successfully added yourself. You will now have to view your courses to see your rank on the waiting list(s) that you joined.

In situation 1, if a student drops out of the course or a new space is made available in the section, and you are the first person on the waiting list, you will be enrolled in the section. The rankings of all others on the waiting list will improve by one.

In situation 2, in order for you to be enrolled from the waiting list, a student in the same enrolment category as you has to drop out of the course. If someone in a different enrolment category drops the section, your rank will not be affected.

Question 10: What does "rank" mean?

Rank is your place in line. When you list your courses on ROSI, the courses will appear in the following sections:

• APPROVED (successfully enrolled)
• INTERIM (for AE courses awaiting decision)
• REFUSED (unsuccessful enrolment or removed)
• WAIT (on a waiting list)

For courses listed under the “WAIT” category, each lecture section will include a “rank." The message about rank that ROSI displays varies depending on whether the course is completely full or if the space allotted for your enrolment category is full (this will be the case if the course has an enrolment indicator with an asterisk beside it; e.g., P*). The message will contain information about the number of students already on the waiting list and the number of spaces available.

If the meeting section is full (the course does not have an enrolment indicator with an asterisk [*]), the message might be:

• “Currently Waitlisted. Your rank is 4 out of 20 total space(s) in the meeting section.”

In this example, you are the fourth person on the waiting list for a section that has a total capacity of 20 students.

For you to be automatically enrolled through the waiting list process, 4 students out of the 20 currently enrolled have to cancel the course.

If the enrolment category is full (for P* courses only) the message might be:

**During the priority period – up to August 5**

• “Currently Waitlisted. Your rank is 1 out of 10 possible space(s) in your enrolment category. There are 50 total space(s) in the meeting section.

In this example, you are the first person on the waiting list for an enrolment category that has 10 spaces out of a lecture section which has 50 spaces total. In this situation, each enrolment category has its own waiting list.

For you to be automatically enrolled through the waiting list process, one student in your enrolment category has to cancel the course. If a student in another enrolment category cancels the course, your ranking will not be affected.

**After the priority period – August 7 to September 8 (for F/Y) to January 3 (for S)**

After the priority period ends, all the waiting lists for the individual enrolment control categories are combined into a single waiting list. Students on each list are re-ranked according to the original time they added themselves to the waiting list. See Question 11 for information on re-ranking.

Messages from ROSI will now show your rank and total spaces in the meeting section. This means that your rank will change, because you are no longer waiting for a space just in your enrolment category, but rather for any space in the meeting section.

At this point, if a student is enrolled in a lecture section that you have “waitlisted” and they withdraw from this section, your rank will automatically improve. (Previously, during the priority period, your rank would only improve if a student withdrew who specifically met the same enrolment category as you.)

Question 11: How does re-ranking work?

Re-ranking only occurs with courses that have an asterisk () enrolment control, usually P. During the priority period, from July 7 to August 5, students are ranked within each enrolment control group. Starting August 7, after the priority period ends, all the waiting lists for the individual enrolment control categories are combined into a single waiting list. Students on each list are re-ranked according to the original time they added themselves to the waiting list (see Question 10 above.)

An example of how re-ranking works follows:

• The timetable listing on page 202 for VIS204H1F (3D In Install), section L0101, shows a waiting list indicator of “Y” and an enrolment control of P* for “All St. George campus VIS subject POSts."

L0101 has 20 total spaces. The department has allocated 5 spaces for fourth-year students enrolled in a VIS subject POSt, 5 spaces for third-year students enrolled in a VIS subject POSt, and 10 spaces for second-year students enrolled in a VIS subject POSt. The course is full at 20 students.

Our sample students are:

• Denise: a fourth-year student enrolled in the VIS minor
• Elizabeth: a third-year student enrolled in the VIS major
• Kevin and Alex: second-year students enrolled in the VIS specialist

Kevin tries to enrol in VIS202H1F on August 5 at 11:00 p.m. and receives the message: “Enrolment category is full. There are currently 0 students on the waitlist for 10 possible spaces in your enrolment category. There are 20 total spaces in the meeting section.” Kevin opts to join the waiting list. His confirmation message says: “Currently Waitlisted. Your rank is 1 out of 10 possible space(s) in your enrolment category. There are 20 total space(s) in the meeting section.”

Denise tries to sign up at 11:15 p.m. and receives the message: “Enrolment category is full. There are currently 0 students on the waitlist for 5 possible spaces in your enrolment category. There are 20 total spaces in the meeting section.” Denise opts to join the waiting list. Her confirmation message says: “Currently Waitlisted. Your rank is 1 out of 5 possible space(s) in your enrolment category. There are 20 total space(s) in the meeting section.”

Alex tries to enrol at 11:16 p.m. and receives the message: “Enrolment category is full. There are currently 1 students on the waitlist for 10 possible spaces in your enrolment category. There are 20 total spaces in the meeting section.” Alex decides to join the waiting list. His confirmation message says: “Currently Waitlisted. Your rank is 2 out of 10 possible space(s) in your enrolment category. There are 20 total space(s) in the meeting section.”

Shortly before ROSI closes, at 11:40 p.m., Elizabeth tries to enrol and receives the message: “Enrolment category is full. There are currently 0 students on the waitlist for 5 possible spaces in your enrolment category. There are 20 total spaces in the meeting section.” She joins the waiting list. Her confirmation message says: “Currently Waitlisted. Your rank is 1 out of 5 possible space(s) in your enrolment category. There are 20 total space(s) in the meeting section.”

Note that Kevin, Denise, and Elizabeth are all ranked #1 on the waiting list—each for a different enrolment category. Alex is ranked # 2 for students in the category for second-year students enrolled in a VIS subject POSt.

On August 7, after the priority period ends, waiting lists for the individual enrolment control categories are combined into a single waiting list. The new ranking for the sample students will be:

• Kevin will be ranked number 1 (11:00 p.m.)
• Denise will be ranked number 2 (11:15 p.m.)
• Alex will be ranked number 3 (11:16 p.m.)
• Elizabeth will be ranked number 4 (11:40 p.m.)

The new rankings are based on the original time when each student joined the waiting list. Each student will now see a ranking message on ROSI that indicates: “Currently Waitlisted. Your rank is x out of 20 total space(s) in the meeting section.”

From this point on, Kevin will be the first to be enrolled if someone cancels the course or if new space is created (prior to August 7, Kevin’s enrolment was dependent on a second-year student cancelling the course, or space being added specifically for second-year students).

Question 12: How many students can be on each waiting list?

There is no limit to the number of students who can join a waiting list.

Question 13: Will I be notified if I'm enrolled in a course through a waiting list?

Yes! ROSI will send an email to your UTORmail account notifying you that have been enrolled into a course from a waiting list. It is extremely important that you activate and regularly check your UTORmail account, and update your ROSI personal information to include the UTORmail email address. You will still be responsible for enrolling in any practical or tutorial sections associated with the course (see Question 4.)

Question 14: How do I know if I've been successfully enrolled?

Log in to the Student Web Service periodically, and list your courses and/or check your rank or check your UTORmail account regularly for an email notification of enrolment.

It is recommended that you check your rank on ROSI occasionally so that you can assess the situation and make an informed decision about remaining on the waiting list or choosing an alternate course that has available space.

It is important to note that ROSI does not enrol students from the waiting lists into courses in real-time; instead, the enrolments are done in batches. This means that there is no need to check ROSI many times per day to see if you’ve been enrolled from a waiting list.

Since the last day that you can join a waiting list or be enrolled into a course from a waiting list is September 8 for F and Y section code courses and January 3 for S section code courses, you should log on to ROSI on September 9 and/or January 11 and list your courses to see if you were enrolled in anything through the waiting list process.

You’ll know that you’ve been enrolled because the course will be listed in the section called “Approved." If the course has any practical and or tutorial sections, you are responsible for enrolling in these sections as per the departmental instructions. You are also responsible for any academic and or incidental fees arising from the course enrolment.

Question 15: What happens if I'm not enrolled from the waiting list?

Waiting lists will be closed as of September 8 for F and Y section code courses; January 3 for S section code courses. Log on to ROSI on September 9 and January 11 if you were on a waiting list and list your courses.

If courses still appear in the section called “Wait” in the listing, check back later in the day. If the course is NOT listed in the section called “Approved” AND you no longer have courses in the section called “Wait," you were not enrolled through the waiting list process.

From September 9-15 (for F and Y section code courses) and January 4-10 (for S section code courses), enrolment in courses that previously had waiting lists becomes first-come, first-served. At this stage, you should try to enrol using ROSI. From September 16-22 (for F and Y section code courses) and January 11-15 (for S section code courses), refer to the information about the “Exceptional Enrolment Period”.

Additional Information on Waiting Lists for Students Enrolled in Commerce, Computer Science or Computational Biology Subject POSts

If you are enrolled in a part time course load load (2.5 full-course equivalents or less) on September 21, you will be frozen at part time status (see Full/Part-time Status Changes).

Please note that if you are on the waiting list for any S section code courses, and space becomes available, you will be automatically enrolled and your course load could become a full-time course load. If your status becomes full-time, you will be responsible for full-time program fees. If you change your course load and your status becomes part time after this occurs, you will be responsible for any charges resulting from the status changes. For details, see Full / Part-time Status Changes.

Your status will be reviewed periodically and updated to full-time if your course load changes to full-time; if this happens, your fees will be adjusted to reflect your full-time status.