Appendix: Rules & Protocol for Deferred Examinations
Petitions in the Faculty of Arts and Science: A Guide for Students Appendix: Rules & Protocol for Deferred Examinations
Please note carefully the fees, the examination period for your deferred examination and the deadline for payment of the deferred examination fee for that examination period.
A. Deferred Examination Fee
$70.00 for one course, with a $140.00 maximum charge (for two or more courses) for a session. Please pay the fee immediately to avoid cancellation of the deferred examination and disappointment.
|Examination Period||Payment Deadline||Schedule available online|
|April 2016||April 12-29, 2016||February 26, 2016|| March 11, 2016
||June 20-24, 2016
||May 27, 2016||June 10, 2016
||August 9-15, 2016
||July 8, 2016
||July 22, 2016
||December 9-20, 2016
||October 7, 2016
||October 28, 2016
||February 21-24, 2017
||January 27, 2017
||February 3, 2017
||April 10-28, 2017
||March 3, 2017
||March 17, 2017
The Deferred Examination Payment Form (PDF) must accompany your fee if you are making your payment by the following methods.
- cash or Direct Payment (Debit card) – in person at the Office of the Faculty Registrar (Sidney Smith Hall, 100 St. George Street, Room 1006)
- cheque payable to the University of Toronto Mail to: Office of the Faculty Registrar Faculty of Arts and Science, University of Toronto, 100 St. George Street, Room 1006, Toronto ON M5S 3G3
If you do not have immediate funds to pay the fee, you may arrange to defer the fee temporarily. Contact the Deferred Examinations Assistant at firstname.lastname@example.org. Note, however, that your results will not be released until the fee has been paid.
E. Cancellation Due to Non-payment of Fee
If you have not paid your fee by the deadline stipulated, the Deferred Examinations Office will cancel your deferred examination. You will not be given a further chance to write the examination. Excuses for missing the deadline will not be accepted. The Faculty Records office will reinstate the original grade (in which you were assigned "0" for the examination) on ROSI and recalculate your GPA. The Records office will notify you of your new GPA and Status.
F. Online Deferred Examination Schedule
If you have paid the deferred examination fee, two weeks prior to the examination period, the Faculty will send an email message to your UTOR email address which will give you the Deferred Examination Website where you will be able to view your personal deferred examination schedule. You must have a UTOR email address and check it regularly for messages.
For information about the UTOR email address, go to https://www.utorid.utoronto.ca.
The Faculty will not send notifications to non-UTOR email addresses or by Canada Post.
G. Contact Information
The contact information for the Deferred Examinations Office is at the end of this document
INFORMATION REGARDING DEFERRED EXAMINATIONS
1. Regular Deferred Examinations: You will write the final examination for the course that will be taught in the academic session indicated in your petition decision. You are advised to audit the course to prepare yourself for the new examination as the instructor may be different from the instructor who taught your course and the content of the new course may be somewhat different from the content of your course. If you cannot audit the course, you are advised to obtain the course outline from the department to inform yourself about the material of the new course. For multi-sectioned courses please see the Department Undergraduate Administrator to advise you on the appropriate section.
2. Special Deferred Examinations: If you have been informed that you will be writing a "special" examination, the instructor of the course you have taken will prepare an examination based on the course he/she taught. The special deferred examination will be a fair assessment based on the professional judgment of the Professor. If you have questions about the examination, you must contact your instructor/department. Do not contact the Deferred Examinations Assistant, who cannot help you in this matter.
- Scheduling of Deferred Examinations: Note that the scheduling for deferred examinations can only be completed after the regular examination schedule has been completed. The Examinations and Deferred Examinations Offices try to avoid conflicts in scheduling between regular and special examinations. For this reason the posting of your deferred examination schedule occurs one to two weeks (depending on the session) after the posting of the regular examination schedule.
- Adjustments to the Deferred Examination Schedule: Adjustments to the deferred examination schedule will not be made to suit individual requests. You may need to adjust your personal plans. If you have extraordinary reasons creating a conflict (e.g., court appearance, citizenship hearing) you may have to file a further petition with full documentation through your college registrar.
- Standing Deferred Notation (SDF): If granted permission to write a deferred examination, the Faculty will replace the original grade reported by the department with the notation of "SDF" (Standing Deferred). The grade for the course will be revised and included in the calculation of your GPA on ROSI when the examination is written and a final grade submitted, or if the Faculty cancels your deferred examination due to non-payment of the fee, or if you do not attend the deferred examination. Likewise, your "status" for the session will not reflect this course. (See #D and #9.) Once the SDF is removed, the Faculty will not re-instate the notation.
- SDF & Academic Status: If you have been granted SDF standing in a course(s), your status and course enrolment in the next session could be affected. You should consider your performance in the (incomplete) course(s) and estimate your final grade and standing. If you were performing poorly, you could be placed on "Academic Probation" or on suspension with the completion of both the deferred examination and subsequent course(s) in which you have registered. (See #9 below and speak with you college registrar for counselling.)
- Further Registration with SDF Standing: You will not be granted late withdrawal without academic penalty from a course once you have requested and have been granted a deferred examination. You are strongly discouraged from registering in new courses in the session in which you are preparing for a deferred examination. This is especially the case in the short and intense summer session, particularly if you have ongoing health, personal or financial issues. As a general rule, you should complete your outstanding requirements from the previous session before you commit yourself to the responsibilities of new course work. Please seek counselling with your college registrar's office.
- Pre-requisite Courses with SDF Standing: If you have a deferred examination in a pre-requisite course, you must seek the permission of the department requiring the pre-requisite to continue in the course while your standing is still incomplete immediately. The department can exercise the discretion to allow or disallow you to proceed in the course requiring the pre-requisite course. You should not assume that such permission has been granted. Typically, if you are able to demonstrate that you were passing the course with a grade of 60% or better, the department may consider this performance to be acceptable grounds for permission to proceed.
- Prohibitions from Further Registration: If your CGPA is below 1.50 at the end of the session in which you have been granted Standing Deferred in a course, you will not be permitted to enrol in further courses until your academic status has been revised; i.e., until you have written the exam and your new GPA and status have been assessed. If you have registered before the petition has been granted or your GPA and status have been determined, the Faculty will instruct your college to remove you from your courses and refund your tuition. If you have a case for being allowed to enrol, you must petition for permission. See #6.
- Missed Deferred Examinations: If you miss a deferred exam for extraordinary reasons, you must petition within one week of the examination period through your college registrar's office to be granted a further deferral. These requests are not easily granted. The Faculty Records Office will reinstate the original grade reported by the department to the ROSI record. NOTE: The "SDF" will not be reinstated to your academic record if you are granted a further deferral. You will be required to pay a further fee for each subsequent deferred examination. You will not be permitted to enrol in courses in further sessions until all courses that are incomplete have been resolved, even if your CGPA is above 1.50. Please contact your college registrar's office for further guidance.
- Clients of Accessibility Services: If you are a client with Accessibility Services, you are responsible for informing that office of your deferred examination arrangements by the necessary deadlines in order for the representatives of that office to make appropriate accommodations for your examinations. You must contact the Test and Examination Office at http://www.ace.utoronto.ca/tes/register.html promptly after you have viewed the date and time of your deferred examination.
- Limited Outside Centre Examinations & Deferred Examinations: The Faculty is unable to offer Outside Centre examinations and deferred examinations except on an extremely limited basis due to practical considerations and the unsatisfactory consequences of mishaps that have occurred in recent years. If you have extraordinary reasons for being unable to sit an examination on campus, you must seek counselling through your college registrar's office. You may have to petition to defer your examination to another examination period.
If you file a petition to write an examination at an Outside Centre, you must do so at least three weeks before the beginning of the examination period with full documentation to support your request and with the Outside Centre details (title and status of contact, all contact information). If your request can be accommodated, you will write the examination at the same time as originally scheduled under the supervision of staff at another university, college or educational institution. There is a fee of $30.00 for each examination to be paid to the Faculty of Arts and Science (in addition to the deferred examination fee). You will also be responsible for any additional charges and costs assessed by the hosting institution. There is no guarantee that a request will be approved or that acceptable accommodations can be arranged with the Outside Centre.
- Illness during an Examination: If you become ill at an examination, you must notify the Chief Presiding Officer immediately, sign the Anomaly Form and promptly leave the examination. You cannot do this at the end of the examination or just before the examination ends. The CPO will ask you to sign a form and submit all examination materials. You must seek medical attention immediately. You may then petition through your college registrar's office for another opportunity to write the examination and provide the University of Toronto Verification of Student Illness and Injury Form to support your petition. Having once abandoned an examination, a student should be aware that consideration may not be given again for the same circumstances.
- Contacting the Deferred Examinations Office:
Faculty of Arts and Science
100 St. George Street, Room 1006
Toronto, ON M5S 3G3
Attention: Deferred Examinations