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Opportunity for Graduate Students

Helping Facilitate Undergraduate Exams

Employment for Graduate Students (December 2018)

 

Posting Date: October 16, 2018

Application Deadline: November 6, 2018

Are you a current U of T graduate student looking for part-time work during the exam period? We are now accepting applications for Chief Presiding Officers (CPOs for short) to help facilitate undergraduate Arts & Science exams. 

CPOs at the Faculty of Arts & Science are an extension of the Office of the Faculty Registrar, helping administer final exams alongside instructors and TAs in the exam room. CPOs are professional and service-oriented, delivering exam question papers to the exam room, working with instructors on exam administration, de-escalating incidents, upholding academic integrity, and ensuring papers are collected in a secure manner.

Writing a final exam is a stressful time for students and instructors. CPOs ensure that the exam writing environment is a fair one for all students with minimal added stress.

Responsibilities include:

  • Attending mandatory exam facilitation training prior to the exam period
  • Picking up exam materials before an exam
  • Setting up the exam room by distributing question papers and exam materials
  • Working with the instructor to best facilitate the exam
  • Ensuring Faculty policies on exam administration are followed
  • Monitoring for academic misconduct and recording incidents when needed
  • Making announcements to students in exam room
  • Collecting student signatures
  • Potentially dealing with urgent situations such as students who are unexpectedly sick or fire alarms
  • You may be called to a meeting after the exam period to discuss any incidents that occurred during exams. You will be paid for this time.

Availability:

  • If hired, you must attend a mandatory, paid exam facilitation training prior to the exam period (to be scheduled in the week of November 26 to December 7, 2018).
  • For exam shifts during the exam period: you might be scheduled for a morning, afternoon, or evening exam any day between Saturday, December 8 to Friday, December 21, 2018 (excluding Sundays). 
  • Depending on when you are scheduled, your shift might begin as early as 8:00am and/or end as late as 10:30pm.
  • Most days will have multiple exam shifts within one working day, and you might have to work each day within the exam period.

Qualifications:

  • You must be a current student enrolled at the School of Graduate Studies at the University of Toronto (undergraduates may not apply).
  • Experience with facilitating Faculty final examinations are an asset.
  • Additional qualifications include:
        • Exceptional service and professionalism
        • Excellent communication and problem solving skills
        • Ability to carry out procedures under pressure, using tact and judgement
        • Ability to effectively direct large groups

Rate of Pay: $31.00 per hour, with 4% vacation pay.

Application:

  • To submit your application, please visit: https://www.surveymonkey.com/r/cpoapplication 
  • Please note that only those candidates selected for an interview will be contacted. 
  • Decisions will be made on an ongoing-basis. 
  • The application system will close on November 6, 2018 at the end of day.
  • The Office of the Faculty Registrar employs approximately forty to fifty CPOs per term depending on the number of exam slots.
  • If you have any questions, please email us at exams.artsci@utoronto.ca
 
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ persons, and others who may contribute to the further diversification of ideas. The University of Toronto invites all qualified applicants to make application.
 
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact Christine Babikian at christine.babikian@utoronto.ca 
 
Posted in accordance with the CUPE 3902 Unit 1 Collective Agreement.